Position Overview: The Grants/Contracts Professional 3 will manage an independent workload of grant activity, including proposal and progress report submissions, compliance monitoring, data and file management, and other administrative tasks. This individual will work closely with faculty and other Principal Investigators (PIs), research personnel, clinical trials professionals, department accounting staff, central Sponsored Projects Administration (SPA) staff, and other partners to facilitate proposal and grant activities. This individual will provide expert guidance to PIs and other staff on the preparation, submission and pre-award management of external and internal funding. As a member of the Surgery Research Support Services team, this individual will assist in continuous process improvement, including creating tools and guides and training non-research support staff and faculty.
Responsibilities: Proposal Preparation and Award Management (75%) • Manage the proposal preparation and submission process from initial development through point of award for faculty, postdoctoral associates/fellows, medical residents, and other investigators. In addition to standard research grants, this will include preparing complex proposals for federal training grants, career development awards, program project and center-type grants, as well as for unique funding opportunities. • For each proposal submission, responsibilities include: review sponsor’s request for proposals; prepare timelines for submission; prepare budget and administrative portions of the proposal; obtain subaward documentation; finalize all parts of the proposal; prepare Proposal Routing Forms (PRFs); liaise with departmental and collegiate administration and Sponsored Projects Administration (SPA) throughout the submission process; and communicate with the sponsor as needed. • Understand and communicate sponsor and University requirements and/or restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, other sponsor requirements, and award terms. Identify solutions to sponsor restrictions and ensure final proposal is compliant with relevant policies and guidance. • Develop budgets for sponsored projects in collaboration with the PI(s), research personnel, unit administrative staff, and accounting personnel, ensuring proposals contain appropriate effort and other resources. • Obtain and complete sponsor budget and other application forms for proposals, using sponsor systems such as ASSIST, Workspace, proposalCentral, etc. • Assist accounting personnel with award setup and management, including submission of Just in Time information • Maintain Other Support documents.
Compliance and Administration (15%) • Monitor and assist faculty with pre-award compliance issues, including FCOI, RCR, sponsors’ public access policies, other support documentation, use of human subjects or vertebrate animals, etc. • Assist PIs with managing public access compliance issues. Provide guidance and support on PMC, NIHMS, and MyNCBI accounts and submissions. • Keep accounting personnel informed about issues relevant to proposals and awards. Work closely with accounting personnel to ensure an efficient transition from pre-award to post-award phase. • Ensure compliance with University research policies and procedures in all tasks. • Maintain data and electronic files on proposal and award activity.
Development and Planning (10%) • Participate in Surgery Research Support Services planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc. • Assist with new departmental research initiatives as they are developed. Propose system changes to resolve recurring problems. • Provide input on templates/job aids and additional guidance for new and experienced PIs, research and administrative staff to make processes more efficient and documents more thorough and accurate. Create and deliver periodic training to faculty and staff. • Create and maintain library of standard applications and application components. • Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities.
The Surgery Research Support Services (RSS) Office serves investigators in the Department of Surgery. The SRSS team is responsible for pre- and non-financial post-award coordination and project management of federal, foundation, and industry sponsored grants and contracts, including clinical trials.
All required qualifications must be documented on application materials.
Required Qualifications: • Bachelor’s degree and four years of professional experience or a combination of related education and work experience to equal eight years. • Experience performing administrative, budgetary, or grant-related duties • Experience in technology and software as related to the needs of the position (e.g., Word, Excel, Adobe, Google suite, PowerPoint, Access or other database software, etc.) • Strong mathematical skills and attention to detail • Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration) • Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines • Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issues • Effective problem identification and problem solving skills
Preferred Qualifications: • Experience working in higher education • Experience working with sponsored projects, especially with federal sponsors in a higher education setting • Administrative, financial, or other experience with clinical research • Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot)
Internal Number: 335059
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.