Essential Functions: Conduct routine audits and investigations on the schools, colleges and departments, under the supervision of the Associate Vice President & Chief Audit Executive (AVP & CAE) or a department director. Conduct and document interviews; analyze data and evaluate controls, policies and procedures; assess operational efficiencies and effectiveness. Document audit findings and recommendations; identify weaknesses' and deficiencies and recommend improvement opportunities. Issue all final audit reports to management. Prepare and distribute all Audit Subcommittee materials (both manually and via the secured website).Plan and manage fiscal and operational activities for the department, maintaining a budget tracking spreadsheet. Under the guidance of the AVP & CAE, prepare annual budget projections. Conduct monthly budget vs. actual analyses. Monitor expenditures to ensure budget goal attainment; notify leaders of any budget issues. Process department financial transactions (i.e., supplies, equipment, travel, and consultant costs). Process purchase orders and change order requests; process all invoices for payment. Monitor external audit and other service provider contracts, ensuring contract and fiscal adherence. Serve as the P-card card holder for the office; make departmental purchases with required authorization; maintain supporting documentation; identify and resolve any issues and inform the CAE.Conduct and document annual risk assessments for schools, colleges, and divisions for the purpose of developing the annual audit plan.Interview, select, and evaluate clerical and/or part-time support personnel (including student interns). Train and instruct on operating methods and procedures. Oversee, schedule, and monitor service unit workflow and staffing levels. Process all human resource transactions; investigate and resolve all discrepancies on a timely basis; inform the CAE of all issues and resolution. Reconcile personnel costs. Monitor student interns weekly hours and time sheets.Establish and update department policies and procedures and necessary. Evaluate current policies, processes and procedures, identify opportunities and make recommendations for improvement. Evaluate effectiveness of existing Internal Audit systems, services and operating procedures, identify opportunities, recommend and implement improvements.Prepare statistical reports and summaries on departmental Key Performance Indicators (KPI) and operations (i.e., completed audits, audit hours, Continuing Professional Education (CPEs), audit issues by type/SCD, cycle times, Findings Analysis from all audit engagements, etc.). Issue departmental customer surveys and summarize results for the CAE. Maintain the department's website ensuring it is current and accurate and all continuing professional education records. Maintain time charged to audit activity in system. Manage all travel activities; obtain travel requests and CAE's approval; make travel arrangements; prepare all travel requests and reports in the system; identify and resolve any discrepancies. Coordinate, inspect and manage facilities, space inventory and security services. Perform other related duties as assigned.
Qualifications: MINIMUM QUALIFICATIONSEducation Bachelor's degreeBachelor's degree in finance, accounting or related field; or a combination of education and experience. Master's degree and/or professional certification (i.e., CIA, CPA, etc.) preferredExperience Experienced (minimum 2 years of job-related experience)At least two year's experience working in a business office, preferably in higher education. Experience working in a public accounting firm preferred.Knowledge, Skills and AbilitiesKnowledge of accounting and auditing practices and processes with the ability to put into practice. Effective problem solving skills with ability to collect data and draw conclusions based on thorough analysis. Professional and effective written and oral communications skills. Ability to present information clearly and concisely to all levels of an organization. Ability to establish and maintain collaborative and harmonious team-oriented business relationships. Skilled in planning and project management. Ability to maintain composure under pressure. Skilled with Microsoft Office applications, including Excel, Word and Outlook. Working knowledge of University financial and administrative systems and departmental software tools. . Knowledge, Skills and AbilitiesWork is typical of an office environment. Physical requirements include sitting for extended periods of time, finger dexterity, near visual acuity and ability to travel across campus to conduct audits. |
