As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Applied Mathematics hosts a vibrant community of scholars dedicated to conducting world-class interdisciplinary mathematical research with applications in the physical, biological and engineering sciences. The department provides dynamic and engaging training that is especially strong in scientific computing and modern mathematical methods and in the application areas of mathematical biology, nonlinear waves and coherent structures, mathematical finance, and climate modeling. It has 13 faculty members, 14 adjunct faculty, 21 affiliate faculty, seven emeritus faculty and seven staff members serving 200 Applied and Computational Math (ACMS) undergraduate majors, 50 doctoral students, 300 master’s students as well as non-majors enrolled in courses.
The Administrator of the Department of Applied Mathematics is responsible for general administration, business planning, financial management, personnel, research project support, advancement, and other functions as necessary. The Administrator reports to the Chair, acting independently under the Chair’s general direction within the University's policies and procedures.
RESPONSIBILITIES: General Administration:
Oversee day-to-day operations.
Oversee payroll, procurement, travel, equipment inventory and departmental personnel.
Chief liaison between the Department and other campus units such as the Dean’s Office, Payroll, Academic Human Resources, Registrar, and Accounts Payable.
Maintain accurate records of budgets, HR, & other operations.
Oversee arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars.
Manage department functions and public events as required.
Manage all state, gift, grant and self-sustaining budgets (approximately $10 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and providing monthly budget reports to the Chair.
Create budget projections and spending trends to the Chair and alert the Chair to potential allocation deficits or unusual expenditure patterns.
Oversee endowed funds, and associated operating funds as well as annual gift funds.
Establish financial management policies and provides financial reports to the Chair and Dean.
Ensure gifts are transmitted and acknowledged in a timely fashion, estimate revenue from endowed and annual gift funds, and provide financial guidance on allowable uses of gift funds.
Oversee all self-sustaining budgets.
Monitor any grant and contract budgets. This includes the distribution of reports to principal investigators and the Chair.
Assist faculty with grant submission, including budget preparation, internal and external electronic forms and sponsor reports.
Oversee the budget reconciliation and preparation of monthly reports.
Provide guidance to principal investigators and staff regarding federal, state and university grant policies and procedures.
Assure compliance with federal, state and university policies and respond to information requests from faculty, chair, internal and external auditors.
Ensure that the Department follows all applicable policies, labor contracts and regulations regarding faculty, classified, professional and hourly staff and Academic Student Employees (ASEs).
Prepare, assemble, and distribute required documentation for faculty promotion and tenure and reappointment and appointment processes.
Coordinate faculty recruiting assuring compliance with UW and INS rules and regulations regarding faculty searches.
Supervise one staff members, assigns and monitor work, conduct performance reviews and initiate corrective action as necessary.
Provide professional development and mentoring.
Work with Chair to hire and train new staff as necessary.
Prepare and analyze department space and equipment requirements.
Coordinate and manage renovations, moves, maintenance requests, new equipment purchases, surplus and repairs.
Serve as building coordinator for Lewis Hall: coordinating fire drills, preparing and updating the department safety plan; ensuring department members complete required safety training.
Ensure compliance with University, State and federal policies and procedures regarding space and work place safety.
Other duties as assigned.
At least five years’ experience at a higher education institution in positions of increasing complexity and responsibility
Demonstrated experience managing annual funds totaling at least $5 million
Demonstrated experience in budget projection, problem solving and analytical skills
Proficiency in Excel
Ability to analyze large data sets
Experience supervising, coordinating, and mentoring staff
Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well in a diverse, collegial workplace
Proven organization and multi-tasking skills in a fast-paced, demanding environment
Experience in an R-1 academic institution
Experience with UW systems
Experience with academic personnel (hires, appointment, re-appointment)
Experience with sponsored research and external online systems such as grants.gov, NIH eRA Commons and NSF Fastlane
Experiencing managing facilities
Curiosity and imagination
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.