Posting Salary: Recommended hiring range is $94,180 to $110,800.
Position Summary: UCOP Operations provides critical operational support services to all UCOP leadership and staff including the following: Budget & Finance, Building & Administrative Services, Business Resource Center services, Culture, Engagement, Inclusion, & Diversity, Human Resources, and IT Client Services. The work done in UCOP Operations is highly visible at all levels of the organization, with the campuses, and the UC Regents. UCOP Operations develops, implements, and ensures adherence to and participation in UCOP programs, policies, and practices. UCOP Operations works to transform the service experience to increase agility, accountability, and reliability and enhances services by implementing new technologies, developing a supportive work environment, and creating transparent and efficient processes. UCOP Operation's service experience drives collaboration, engagement, and supports a culture driven to continually evolve and adapt our strategic, advisory, and transactional services.
This position develops and manages or supports the implementation of new programs and processes and uses advanced operational concepts and organization objectives to resolve complex issues. Regularly works on issues including analysis of situations, variable factors, and competing demands. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals which affect a large area of the organization or organization-wide initiatives.
Works as project analyst, project manager, and communications analyst for projects in the UCOP Operations Executive Director's immediate office as well as for projects in any of the UCOP Operations functions as assigned. The position supports and coordinates with the UCOP Operations functional and team leads to ensure the leads have the resources needed to meet the deadlines and deliverables. The position also develops key Operations communications vehicles and content and coordinates with functional owners to develop and deliver an integrated communications plan.
Special Conditions of Employment:
Other Special Conditions of Employment:
Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Business & project analysis: works directly with Executive Director, UCOP Operations and all Operations Functional owners to provide analysis, coordination, and management on projects critical to UCOP Operations' vision. Position will work concurrently on multiple projects in different functional areas in a fast-paced, high-stakes environment and requires an ability to come up to speed quickly in new operational areas and concepts. Project assignments will be determined by criticality to the Operations vision and mission and by the highest needs for project support. In support of projects, this position develops deliverables, analyses, workplans, and coordinates with all levels of UCOP staff. Position is expected to independently develop and advocate for solutions, bring creative ideas to the team, work with minimal guidance in seeking information required for the project, participate proactively in project activities, and track project deadlines and deliverables to ensure timely completion.
Job Requirements Bachelor's degree in related area and/or equivalent experience/training.
Strong organizational, project coordination, problem-solving, interpersonal, and coordination skills with a 'can-do' attitude. Ability to manage high level of interaction with various functional owners and change gears from one project to another quickly, while understanding how the Operations projects impact each other.
Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Ability to develop clear communications for a variety of audiences. Ability to develop communication vehicles. Strong knowledge of common communications vehicles and tracking tools.
Thorough knowledge of Microsoft operating system (2007 and 2010) and MS Office applications. Knowledge of common organization-specific computer applications and/or ability to quickly come up to speed on new tools.
Ability to multi-task and juggle competing priorities with demanding timeframes. Required
Ability to use discretion and maintain all confidentiality. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.