At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: January 23, 2020
The intellectual heart of UC Berkeley, the College of Letters & Science (L&S) is the largest of the university's 14 colleges and schools and the most prestigious teaching and research unit in the UC system. L&S encompasses more than half of the campus's faculty, three-quarters of its undergraduate students, and half of its Ph.D. candidates.
The L&S Development and College Relations Office is responsible for raising private support for all L&S departments from alumni and friends, corporations, and foundations, and provides leadership and assistance to the campus community.
The L&S Development Team is seeking a Major Gifts Assistant. The ideal candidate will play an important role supporting day-to-day operations of the College Relations major gifts program.
Conduct research on alumni, donors, major donor prospects and foundation prospects for Deans and fundraisers.
Research Berkeley programs and funds to support proposal development and/or stewardship reporting.
Will develop skills to be a highly capable CADS user.
Will pull basic reports from CADS and work with data analysts to develop parameters for custom reports, as directed by fundraisers
Supports College Relations operations, such as: paying invoices and processing reimbursements, ordering office supplies, answering incoming calls, greeting visitors, and provides occasional back up for Executive Assistant's duties.
Coordinates planning, execution and follow up for meetings and donor visits as requested by fundraisers and Deans. This includes prep work to find a meeting time/location, order food, prepare supplies/presentation materials/briefings as needed, may make travel arrangements, and will coordinate with team to complete post-visit or post-event follow up items.
Occasionally assist with gift management.
Will work with fundraisers and gift manager to ensure that donor acknowledgements are sent and properly recorded/archived.
Complete assignments from Events Specialist that support L&S donor events. This may include preparing an invitation and mailing list, tracking RSVPs, preparing event materials (nametags, programs, host gifts, etc.), staff event, post-event tasks (reimbursements, thank you notes, etc).
Works with fundraisers and Stewardship Manager on process related to producing stewardship reports for endowed chairs and fellowships, and occasionally for foundation/grant reporting.
Ad hoc tasks and projects that support major gift operations, such as mass mailings, filing, research for the Deans, training student workers
Demonstrated successful experience providing comprehensive administrative support in a comparable, fast-paced environment.
Knowledge of basic concepts and principles of building and maintaining effective relationships with a variety of constituencies that include faculty, staff, and donors.
Well-developed and demonstrated organizational, coordination, time management and problem solving skills; ability to prioritize, work under pressure, and meet deadlines.
Professionalism as reflected in the ability to integrate over-arching organizational goals with multiple management priorities and individual constituent needs.
Exceptional judgment requiring minimal direction for regular tasks as well as the maturity and insight to recognize situations where guidance is warranted.
Ability to keep good notes and organize with focus on, and attention to, detail.
Customer service orientation and ability to be flexible and adaptable to change.
Strong oral and written communication skills as well as project management skills.
Experience with prospect research techniques and databases.
A high level of proficiency with Microsoft Office, Google applications, calendaring systems, and ability to learn other software and systems as required.
Demonstrated ability to handle sensitive matters with discretion and tact, and to maintain strict confidentiality.
High School Diploma and/or equivalent training/experience.
Preference given to candidates who can demonstrate significant teamwork skills and an ability to work simultaneously on multiple complex tasks.
Development/Advancement experience in an institution of higher education.
Event planning experience.
Knowledge with or ability to learn campus systems, such as BearBuy and CADS and/or FileMaker Pro software.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience up to $26.48, Step 5.0.
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.