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The Division of Pulmonary, Critical Care and Sleep Medicine in the Department of Medicine has an outstanding opportunity for a full-time Program Operations Specialist.
The purpose of this position is to provide operational management and lead programmatic activities of the Adult Cystic Fibrosis Center for clinical care, education, and research. Under the general direction of the Center Director and working with other providers and research staff, the program operations specialist (POS) will be responsible for managing the administrative infrastructure of the Center. This individual will work with Center leaders to define and manage clinical screening tools and associated chart review and data acquisition/retention, coordinate quality improvement initiatives, work with research teams to ensure human subjects research compliance requirements and contribute to grant applications, reporting and resulting publications. Members of the Adult Cystic Fibrosis Center collaborate across multiple departments within the UW and with colleagues at other institutions, regionally and nationally. This position will have delegated authority to represent the Director and will act on her/his behalf.
The Adult Cystic Fibrosis Center POS will be responsible for working with Center leaders, research coordinators, and research teams comprised of scientists and post-doctoral trainees, research administration staff and enrollment sites across the nation. This is a .6 FTE position. Duties are as follows:
Center Data Management Responsibilities
Ensure accurate and timely data acquisition and retention of clinic visits, hospitalizations and annual review data using PortCF system and adhering to the National Cystic Fibrosis Center guidelines for ongoing extramural support of Center operations. Track compliance with care guidelines, ensure patient consents were obtained and entered into patient electronic health records. Proof of diagnosis must also be entered into the electronic records, identify and address barriers to compliant participation, provide onboarding to new staff and providers. In consultation and coordination with Center leaders, prepare annual Center report. Demonstrates knowledge and understanding of, and maintains confidentiality of patient and subject health information and any associated sensitive materials. Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.
Quality Improvement (QI) Initiative Management
Work with Director and Center leadership to assist in the development and implement QI initiatives. Utilize project management tools ensure milestones are achieved as planned. Determine viability of proposed resource allocation to ensure lack of conflict between funding sources and availability of adequate effort and resource commitments on the part of the Director.
Research Administration and core operations management
Provide input on conduct of clinical research, project initiation and progression. Identify and address investigator research administration needs. Contribute to proposal preparation and submission, interim reports and resulting publications. Review proposal feasibility to minimize conflict between new and existing clinical research efforts and resource commitments on the part of the Director and members. Approve Center expenditures within proposed and accepted scope of work and funding guidelines.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in Business or similar field of study with 2-3 years of relevant experience.
Project management experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working with chronic illness, database management experience.
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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