Manages FAS budget tracking across the team and with AA&D Finance. Manages weekly event approval process in Workfront. Works with the Deputy Director to maintain master events calendar.
Creates and institutes FAS events best practices across the organization and team, collaborating with internal partners.
Supervises, trains, and mentors direct reports. Manages the quality and flow of work of direct reports on their assigned events/committees. Identifies methods to provide professional growth opportunities for direct reports.
Directs all event planning and management aspects of assigned development events such as venue and vendor selections, creation of invitation pools, tracking, program development, material preparation, communications, budget, timelines, data management/analysis, and on-site staffing plans and troubleshooting. Coordinates and communicates with fundraisers and Senior Management on event and donor engagement strategies. Works to ensure that events and meetings are developed and implemented in ways that will advance the fundraising priorities of the University.
Responsible for logistics, membership processes and program planning for high-level donor engagement committees.
Researches and negotiates contracts with outside vendors and venues.
Write and direct distribution of event briefings.
Conduct level one research for such needs as event bios and gift histories using resources such as BSR Advance, the Internet, University Archives, and Central Files.
Attends planning meetings, training sessions, and events. Attends additional training sessions, conferences, and workshops as necessary.
Serve as event planning consultant to fundraising staff and Senior Management.
Cultivate favorable working relationships with institutional and external constituencies. Provide highest level of client service.
Responsible for projects at the direction of the Deputy Director.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree at an accredited university with five or more years' experience in planning and coordinating events and meetings; excellent speaking, writing, and client service skills required. Professional phone etiquette required. Travel required.
Event planning experience in fundraising environment preferred;
Proven ability in project management, preferably with events;
Must be highly organized, detail-oriented, and have strong interpersonal and communication skills. Ability to establish and promote good working relationships with alumni, colleagues, faculty, administrators, students, and vendors. Must be flexible and possess the ability to handle multiple tasks accurately under deadline pressure.
Proven ability working in a complex organization and making informed decisions in the context of strategic organizational goals and policies. Must be able to work independently and take initiative. Must have ability to handle confidential materials with discretion;
Must be a professional, proactive, creative, collaborative, conscientious, and results-oriented individual. Should have ability to think strategically and conceptually and display sound judgment;
Knowledge of Microsoft Office Software and solid computer skills in a PC environment with the capability to master new software applications and technologies, including database management.
Must be energetic, motivated to learn, and open to change.
Must be available to work additional evening and weekend hours.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51489BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.