The Development Coordinator plays a key role in the Office of Strategic Initiatives within the Department of Institutional Advancement. The Coordinator provides strategic and intentional support for key fundraising projects and manages related information. He/she works closely with Strategic Initiatives team members as well as major gift officers and partners with Advancement Services and the fundraising support team on a regular basis. The Development Coordinator is responsible for a wide-array of writing assignments and drafts, for example, proposals and reports as well as gift agreements and fundraising support materials.
This position is represented for purposes of collective bargaining by SEIU.
SUMMARY OF DUTIES, RESPONSIBILITIES AND GOALS The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job.
Under direction executes project management, as outlined in project plans to ensure timely coordination with all stakeholders. This entails managing multiple fundraising projects that constitute the foci of the College’s comprehensive capital campaign.
Maintains Corporate and Foundation Relations (CFR) deadlines and monitors grant-related initiatives to inform reporting
Gathers and maintains updated information/project plans including budgets, timelines, prospect pipelines etc.
Works with Advancement Services to inform tracking and pull reports related to fundraising progress
Attends campus meeting and events as requested
Operations and Fundraising Support
Provides administrative support to Executive Director and the team including scheduling of group meetings
Maintains Institutional Advancement fundraising policies and procedures as they relate to Strategic Initiatives
Maintains templates for standard funding opportunities for major gift donors and keeps related gift agreement templates up to date
Populates standard proposals and fundraising support materials for individual donors
Assists with the identification and research of potential CFR prospects
Assists with the preparation and writing of proposals and reports for CFR prospects
Tracks proposal submissions for foundation relations
Manages gift agreement process for Major Gifts
Maintains the office’s digital and hard copy files
Organizes site visits for foundation relations prospects/donors and manages select events related to the Faculty-Institutional Advancement partnership
Hires, trains, and manages student workers in consultation with Strategic Initiatives team.
Other duties as assigned
Bachelor’s Degree required and at least five years administrative or project management experience
Experience in higher education or fundraising preferred
Ability to thrive in a fast paced, deadline driven environment
Exceptional oral and written communications skills required
Excellent organizational skills. Capable of managing multiple assignments from multiple sources; efficiency, detail-oriented, and able to meet project deadlines
Must demonstrate good intuition and the ability to adapt to changing priorities
Experience exercising a high degree of initiative, independent judgment, tact and discretion in the execution of assigned responsibilities to maintain the confidentiality and integrity of the office
Ability to think through and solve problems creatively
Willingness to take charge in difficult situations and remain calm and collected under pressure
Excellent computer proficiency; facility with fundraising databases and evidence of an ability to master these resources
Located in Los Angeles, Occidental College is a small, private liberal arts college with an enrollment of 2,100 undergraduates. Occidental College is consistently ranked among the top liberal arts colleges in the nation. The College is committed to the ideals of academic excellence and equity through its strong and steadfast commitment to developing a multicultural community. The campus is located in Eagle Rock, a Northeast section of Los Angeles.