The Coordinator, Regulatory Affairs (“Coordinator”) functions as executive assistant to the SVP, Regulatory Affairs (“SVP”) and applies strong interpersonal and project management skills to support the Regulatory Affairs department. This position includes both administrative duties and substantive assistance on the wide variety of issues the Regulatory Affairs department addresses. Requires strong computer and Internet research skills, excellent interpersonal skills, project coordination experience, writing skill, and the ability to work well with all levels of internal management and staff, CTIA members, vendors and high-level Federal agency staff. Sensitivity to confidential matters is required.
Essential Duties and Responsibilities Include the Following:
1. Executive Assistant:
Serves as executive assistant to the SVP including managing an extremely active calendar of appointments; providing support on key SVP deliverables, completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas.
Assists the SVP in development and maintenance of multi-million dollar department budget including prioritizing monetary expenditures, coordinating on the proposed annual budget, identifying how money is spent, and analyzing quarterly to assess budget status.
Attends association events with and/or in place of the SVP.
2. Administrative Support:
Supports the SVP and Regulatory Affairs team by scheduling and reviewing upcoming meetings, calls, and events to ensure that necessary preparations are in order. Produces and distributes meeting announcements, schedules and agendas as required.
Manages staff travel arrangements, expense reports, and budget codes. Assists the Regulatory Affairs team with accounting duties, invoices for payment, and create check requests.
Receives and interacts with incoming visitors and callers.
Liaises with internal staff at all levels.
Maintains Regulatory Affairs team files and coordinates with the General Counsel department on record retention.
Reviews operating practices and identifies, proposes and implements improvements where necessary.
Candidate must be flexible to work overtime, as needed.
3. Advocacy Support:
Maintains list of upcoming Regulatory Affairs events and comment dates, and assists SVP and Regulatory Affairs team in preparing for events and comment deadlines.
Identify, track, and develop relationships with key association membership and FCC staff.
Proofread CTIA filings for grammar, spelling, and overall consistency and organization.
Draft bullets for monthly member newsletter on regulatory achievements and updates.
Conduct internet research as needed on policy issues.
Responds to regulatory inquiries from Association members concerning CTIA filings, FCC policy decisions, industry initiatives, and association events.
4. Event Coordination:
Works with the SVP, Regulatory Affairs team, and association leadership to coordinate the regulatory policy track at CTIA’s annual show. Manages development of policy panels and social events.
Coordinates participation of regulatory guests, including correspondence, preparation of schedules, and logistical arrangements.
Supports the SVP, Regulatory Affairs team, and association leadership in preparation for various other CTIA events, including lunches, happy hours, and policy summits.
Supervisory Responsibilities: (If Applicable) N/A
To perform the job successfully, an individual should demonstrate the following competencies:
Professionalism - Approaches others in a tactful manner, reacts well under pressure, and treats others with respect and consideration.
Judgment - Exhibits sound and accurate judgment; maintains confidentiality within CTIA and outside.
Planning/Organizing - Prioritizes and plans work activities and projects; uses time efficiently.
Interpersonal Skills - Exhibits a positive and friendly attitude.
Customer Service - Responds to requests for service and assistance.
Written Communication - Writes clearly and effectively, edits work for spelling and grammar, able to read and interpret written information.
Quality - Demonstrates accuracy and thoroughness.
Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.
Dependability - Follows instructions and responds to management direction in a timely manner.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Computer Skills: Microsoft Word for Windows, Adobe Acrobat PDF and Scan, PowerPoint, Outlook, Excel and Strong typing skills.
Education: B.A (or B.S.) preferred. Comparable work experience and education will be considered.
Language Skills: Proficient knowledge of grammar and punctuation. Excellent proofreading and strong communications skills are required.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This list describes general duties and responsibilities. It is not a complete list of duties. Incumbents may be required to perform additional tasks related to these duties.
CTIA does not discriminate on the basis of age, sex, color, race, national origin, religion, sexual orientation, gender identity or expression, family responsibilities, marital status, personal appearance, veteran status, political affiliation, matriculation, genetic information, pregnancy or related conditions, disability or any other characteristic protected by law.
CTIA (www.ctia.org) is an international organization representing the wireless communications industry. Membership in the association includes wireless carriers and their suppliers, as well as providers and manufacturers of wireless data services and products. CTIA advocates on behalf of its members at all levels of government. The association also coordinates the industry’s voluntary best practices and initiatives, and sponsors the industry’s leading wireless tradeshows. CTIA was founded in 1984 and is based in Washington, D.C.