Assistant Director of Events (6291U), Haas School of Business
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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: January 17, 2020
UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all.
Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.
The Development and Alumni Relations team at Berkeley Haas engages and cultivates alumni, parents, friends, corporations and foundations to advance the vision and mission of the school, inviting these key constituencies to provide volunteer leadership and make philanthropic investments in support of the school's students, faculty and programs. The Development team of major gift and annual gift officers cultivates prospective donors, both nationally and internationally, to inspire transformational gifts in support of Berkeley Haas and provides staff support for high-level volunteer groups, such as the Berkeley Haas Advisory Board and the Dean's Advisory Circle. With 41,000 living alumni, the Alumni Relations team develops and builds greater awareness for career services, lifelong learning, and networking resources to support the engagement, learning, and connectedness of Berkeley Haas alumni.
Under the general supervision of the Director of Events, the Assistant Director of Events is responsible for planning, managing and implementing alumni and donor events and portions of events partially or wholly sponsored by the Haas School. This position plays a central role in supporting the key responsibilities of the Director and Associate Director of Events.
Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, and banquets.
Supports key responsibilities of Director and Associate Director of Events including logistics, program coordination and vision, and general speaker management.
Supports sophisticated and complex invitation and attendance list creation, and management of event marketing and reporting.
Guides and implements marketing and planning timelines working in close collaboration with events team, Development & Alumni Relations colleagues, and other constituents including but not limited to honorees, speakers, centers and institutes. Ensures consistency across marketing assets (website, social media, email, print), and builds content for various events.
Directs post-event analysis in collaboration with key partners.
Manages small to large events.
Identifies, leads, and directs all vendors and services required for an event.
Under the direction of the Director and/or Associate Director of Events, negotiates and secures contracts, permits and certificates of insurance in accordance with campus and the Office of Risk Management policies and procedures.
Manages and tracks event budgets, at the direction of the Director and/or Associate Director of Events.
Serves as a liaison to and resource for event constituents, donors, campus officials and staff in advance of and during events.
Crafts marketing and program timelines, staff schedules, pack lists, and, in some cases, event briefings written in collaboration with the Associate Director and/or Director of Events.
Adheres to and, in some instances, establishes event deadlines.
Scouts potential locations and/or vendors for future events. Oversees operational support staff.
Plans, researches, identifies and visits appropriate venues, including, but not limited to, the Berkeley Haas campus or other private and public universities as well as offsite venues such as hotels, private clubs, museums, wineries, corporate facilities, and private homes.
Sources vendor proposals for a variety of events, as guided by the Director and/or Associate Director of Events.
Acts as liaison for operational support staff for events.
Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
Participates in planning large-scale events with responsibilities including logistics, program coordination and vision, and general speaker management.
Participates in and, in some cases, leads staffing plans, including creation of staff schedules for events including acting as on-site staff liaison for vendors, colleagues, campus partners, and speakers.
Creates marketing and planning timelines in collaboration with the Director and/or Associate Director of Events.
Co-leads post-event debriefs with staff to review events, and analyze constituent feedback and measures of success.
Works on special programs, as assigned.
Attends classes, which enhance expertise in job areas.
Serves on departmental and campus-wide committees, as appropriate.
Participates in activities that enhance the campus community and/or larger community to further university service.
Working knowledge of concepts, principles and practices of event planning and production including vendor management, audio visual, contract and negotiation processes, day-of timelines and more.
Knowledge of event budget creation, management and tracking processes.
Working organizational skills, including skills in effectively coordinating and organizing multiple details in accordance with event planning and marketing timelines.
Good interpersonal and written communication skills and political acumen, including skill in effectively representing the campus to its publics, and establishing and maintaining working relationships across campus departments.
Demonstrates organizational and project management skills needed to work successfully with clients and vendors.
Demonstrates sound judgment, effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skills to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management, and including skill to provide timely and resourceful customer service to external constituents.
Detail-oriented with proven ability to multi-task and adhere to strict deadlines.
Expert in Microsoft Office and Google technology with a proficiency in Excel, PowerPoint, and Google Docs, and demonstrated ability to manage advanced-level databases and spreadsheets.
Experience and ability to work well in a collaborative role with assigned work lead.
Demonstrated ability to foster diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Available for weekend and evening activities with advance notice.
Bachelor's degree in related area and/or equivalent experience/training.
Working knowledge of Development and Alumni Relations to appropriately represent the campus and Haas School; that is, for fundraising events, skills to provide excellent donor stewardship, and for networking events, serve as an informed ambassador for alumni programs and services or the ability to learn.
Knowledge of the campus and the Haas School, its programs, policies, mission, goals, objectives, achievements and infrastructure or the ability to learn.
Salary & Benefits
The annual salary of the position is up to $72,800, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.