The Coordinator, Special Events provides logistical support for high profile, signature events and is also responsible for managing production of small to medium-sized events targeting specific groups of donors, alumni and faculty/staff. Additional responsibilities include providing key support functions for the event staff, including on-site event support as needed, management of event-related technology needs, including multi-media/AV equipment and managing RSVPs and other guest inquiries. Events range from presidential visits to large donor or alumni events on campus and around the country. This position will report to the Director, Event Design and Management.
As a member of the division special events team, this position is responsible for assisting in the planning of events related to the Division of University Advancement. This role requires supporting the production of events that substantially impact the University from the standpoint of perception by alumni, friends, prospective and current donors, and current students. Position will be required to plan events in conjunction with the Associate Director, Senior Director and/or division peers as well as on his/her own. Under the direction of the director and associate director, collaborate with alumni relations, development, stewardship, and university advancement communications staff to support the execution of effective events that maximize alumni and donor engagement. This includes coordinating event logistics; helping to trouble-shoot and provide effective and timely solutions; project management as needed, on-site event support, and exceptional customer service. Under supervision, serve as liaison on event-related matters, including but not limited to: coordination of event food and beverage, audio visual needs, photography, and room blocks; adherence to division standards for appropriate décor (floral, linens, color schemes, etc.), customer service, and other quality standards to meet the expectations of the Division of University Advancement. Oversee technological needs of the division-sponsored activities, on campus and off, in the area of audio-visual equipment and maintain and track all University Advancement event equipment. Manage the RSVP process and other inquiries through the event email account and phone line. Handle event record processing and paperwork, including invoice and contract management as well as tasks associated with budget management.
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Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.
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One year of experience in customer service, special events, higher education, or related fields. Internships, volunteer work, and other experience gained during the completion of degree programs may be counted towards these requirements.
Proficient in PowerPoint, Microsoft Word, Excel, database management and data entry.
Excellent communication skills, both oral and written. High level organizational skills, including the ability to simultaneously manage a large variety of tasks and set priorities. A commitment to strong customer service is essential. Able to deal with the pressure of deadlines.
Willingness to travel and work evenings/weekends required.
Internal Number: 496442
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission. Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”