The Facilities Management Department at Bentley University is an interdisciplinary business sector made up of Building Operations & Maintenance, Building Custodial Services, Landscape Maintenance, Life Safety, Sustainability, Event Support, and Capital Projects. Our mission is support and maintain campus infrastructure while providing the highest quality service in a responsive and efficient manner to all our customers. Our team of dedicated employees tailors its services to meet the changing needs of our customers who occupy a wide variety of facility types, ranging from administrative and teaching environments, to athletics and residential buildings. We recognize our staff and students as our strength, therefore, we strive to build a respectful working and learning environment that aligns with the overall mission of Bentley.
The office of Construction Planning & Management is responsible for the planning and oversight of all construction projects on campus. This includes: selection of the contractor, monitoring design from design development through construction documents, budgeting, construction and project close out. APM also provides budgeting and schedule information for capital planning.
The overall duties of the position are as follows:
1. Develop and recommend project specifications, scopes and budgets for new construction, renovation, maintenance, contract service and energy savings projects for review and approval by the Director.
2. Coordinate project reviews with multiple contractors, obtains bids, and issue purchase orders.
3. Protect the College against defects and deficiencies in the work provided by the contractor by being present on the field site to monitor, track, and audit the various construction phases (start, middle, end, and post completion) of the project and by escalating issues to the Director and/or facilities management team.
4. Provide a high level of customer service to the client.
Determine project specifications, conducting project reviews with contractors, obtaining multiple bids, developing service contract requirements, soliciting bids for service contracts, and coordinating service schedules and emergency repair work for building systems, generators, elevators and other building components.
Perform on-site observations, inspections and documentation of the progress, status and quality of work to ensure appropriate completion and 100% transfer. Monitor project schedules; receive and respond to requests from the contractors as well as the College; highlight obstacles/dependencies/issues; identify/recommend alternatives as appropriate; and make modifications to scheduling, costing, equipment, and staffing as approved by facilities management.
Prepare and monitor project budgets for review and approval.
Attend meetings, including construction coordination meetings, as required and report to the Director on the proceedings.
Support space management by updating and maintaining paper and electronic drawing/plan sets, surveying the campus annually to update the space data, updating space data upon completion of project (in conjunction with updating the building summaries), and updating CAFM system key user
Organize and manage records for the department by distributing project documents and correspondence to the design and construction teams to include but not limited to contracts, purchase orders, invoices and various project related information, creating and maintain paper and electronic project files according to company, guidelines, and updating Key FileBound user
Develop policies and procedures to ensure process efficiency and compliance
Ensure that project processes are formalized, followed and improved as necessary
Develop and promote techniques to increase process efficiency and improve performance
Develop and maintain Planning and Construction's department policies
Support basic financial functions including assisting the Budget & Financial Analyst with creating and following up on purchase requisitions, maintaining paper and electronic copies of Purchase Orders for the department, and working closely with vendors to ensure information accuracy on invoices
Bachelor's degree in engineering, construction, architecture, or related field.
One to three years of experience which may include project management, construction internships, superintendent and / or owner's representative for general construction or facility management.
Experience with CAD and the ability to work with CAD to modify and maintain drawings.
Excellent interpersonal communication skills required.
Experience and knowledge of computers and project scheduling, spreadsheet, and word processing software.
CMMS/CAFM database experience (preferred)
Must hold and maintain a valid, unrestricted United States driver's license with an insurable driving history as determined by Bentley's insurance carrier.
Typical office setting with extensive computer work and sitting
Ability to travel to locations across campus for site visits, meetings and other work relevant functions
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Internal Number: 116850157
About Bentley University
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.