As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The College of Arts & Sciences is the largest academic unit in the University (40 academic departments, 1400 teaching and research faculty, and more than 20,000 undergraduate students). By centering the student experience around major selection, career preparation, and professional growth, the College will better serve its mission to prepare our students to become leaders in an increasingly diverse society.
The College of Arts & Sciences has an outstanding opportunity for a Transition Project Manager.
A strategic goal of the College of Arts & Sciences is to improve and enrich the experiences of its undergraduates across the college. One substantive step towards accomplishing this goal is launching in the Division of the Humanities with the creation of an innovative integrated academic advising center to serve students majoring in any of its 12 academic departments: Asian Languages & Literature; Classics; Comparative History of Ideas; Comparative Literature, Cinema & Media Studies; English; French & Italian Studies; Germanics; Linguistics; Near Eastern Languages & Civilization; Scandinavian Studies; Slavic Studies; and Spanish & Portuguese Studies.
Ensuring the success and smooth transition to a centralized academic services center will require the prescient, persuasive, and proactive super powers of the Transition Project Manager. We are seeking a change management virtuoso who can anticipate the user needs of students, faculty, departmental leadership, and staff to create and implement seamless processes and sound structures to support academic advising, teaching, and learning in the Division of the Humanities.
POSITION RESPONSIBILITIES Project Management and Administrative Responsibilities
In consultation with the Director of Academic Services and departmental leadership, assist in identifying and implementing integrative systems and processes to address the needs of chairs, faculty, staff and students across 12 academic units.
Guide and provide administrative support and coordination to departments.
Assist in developing project scope and objectives.
Develop a detailed project plan to track progress, ensuring that timelines are met and goals are successfully completed. -Monitor workflows -Assess processes -Create efficiencies.
Establish and maintain strong working relationships and ongoing communication with all relevant parties, including but not restricted to: CAS Deans, CAS departments (chairs, directors, administrators and advisors), Central campus units (Office of the Registrar, Admissions, Undergraduate Academic Affairs Advising and First Year Programs, the Office of Minority Affairs & Diversity, International Student Services), Other University schools and colleges, and Washington State Community and Technical Colleges.
Produce reports for the dean and department chairs systematically and upon special request (course enrollment, students by major, degrees awarded, etc.). Provide analysis and recommendations.
Prepare data and reports for departmental yearly reviews, external agencies, other university units and the 10-year review.
Develop and build systems to distribute undergraduate scholarships.
Track TA demand and needs; work with administrators to assign TAs.
Build systems to develop and implement an integrated communication strategy for multiple audiences: prospective students; prospective majors; current majors; current minors; alumni.
Duties can include the following: -coordinate, edit and update all undergraduate advising materials and publications; -maintain and update all content pertaining to undergraduate programs on the divisional and departmental websites, as well as maintain a social media presence through departments’ Facebook, Instagram, Twitter page; -periodic review and revision of related information published in University web sources.
Work with CAS Marketing and Communication.
Other duties as assigned
MINIMUM POSITION QUALIFICATIONS
Four years of project or program management experience, preferably in a higher education setting.
Experience with building and assessing workflow systems and processes.
Experience in working directly with faculty, academic executive and administrative leadership.
Relationship management experience.
Familiarity with administrative systems: Student Data Base, Electronic Academic Records System, BI Portal, Enterprise Data Warehouse, and MyPlan.
Familiarity with academic units and their internal processes.
Understanding of the undergraduate experience at a research intensive institution.
Experience in handling complex projects, evaluation and oversight of risk management, report production, and maintaining stabilization during the transition period.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.