Reporting to the Director and Assistant Director, Project Management, the Project Analyst will be responsible for providing analytics on the CUIMC PMO portfolio and administrative support of operational and information technology initiatives for CUIMC and the Faculty Practice of Columbia University. Responsibilities will include developing, coordinating and assuring all projects assigned from planning through implementation and successful completion.
Support project coordination efforts with regard to meeting coordination, facilitation, development of agendas, taking minutes, translating minutes into actionable items and follow up (20%)
Evaluate and monitor the overall project and proactively communicate risks and mitigation strategies to sponsors (10%)
Explain PMO methodologies and best practices (10%)
Support tasks and assist in determining project scope (10%)
Manage communications across CUIMC (including but not limited to members of the Columbia Faculty Practice Organization, CUIMC Information Technology, Departments, CU IT, NYP, WCM and EpicTogether (10%)
Creating, updating and manage project plans to assigned to completion (10%)
Maintain project assets, communications and related database(s) (10%)
Review and report on the status of the PMO programs (5%)
Routinely perform analysis (5%)
Identify and solve problems using analysis, experience, and judgment (5%)
Create documentation as assigned including, but not limited to, user stories, test scripts, training materials (5%)
Requires a Bachelor's degree or the equivalent in education, training and experience, plus four years of related experience.
Assist in maintaining project management processes
High level of proficiency with MS Excell, PPT, Visio; maintain project portfolio dashboards using MicroSoft Office products, ProdPad, JIRA and SmartSheet
Ability to work independently and collaboratively in dynamic team environment
Extremely organized and able to track simultaneous tasks and adjust to changing priorities
Produce tangible deliverables (project specifications, status reports, project plans)
Independently perform tasks with some guidance to execute a portion of the project scope.
The ability to understand practice management and information system concepts, workflows and leverage those concepts to solve complex problems.
Excellent communication skills and the ability to enlist others to fully participate in projects with collaboration across the university
Detail-oriented with a strong service-minded work ethic.
Experience interacting with all levels of faculty, management and staff; must possess strong organizational, interpersonal, written and oral skills.
Must be able to maintain the highest level of confidentiality and diplomacy at all times.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 505513
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.