We are looking for a Development and Communications Assistant to join our growing team at Project Success. Project Success is a youth development organization that helps students connect to their purpose. We work with more than 15,000 6th – 12th graders in the Minneapolis School District and have over 100,000 alumni around the world.
The Development and Communications Assistant (DCA) will assist on a variety of Project Success development and communications activities designed to advance the promotion and support of the organization’s mission. This role will report to the Senior Director of Advancement and work closely with members of the Development and Communications teams.
Communications Administrative Support (50%)
The DCA works closely with the Communications team, including the Communications Manager and Director of External Relations, in various capacities to assist with:
Program Communications: assist with promotion of activities for students and families, school and teacher relationship management, and school and family communications.
Marketing Materials: proofreading, production, printing, mailing/distribution and inventory/storage of brochures, invitations, letterhead, signage, programs, flyers, CD/DVD’s, displays and other marketing materials.
Photography: Taking photos at Project Success events and activities.
Photo Releases: Distribution, collection and record-keeping of all photo releases for program participants.
Assets: Coordinate and organize the Project Success digital and print asset library.
Video production: Assisting with content collection, production schedule, and photo releases.
Brand Management: Ensuring the highest standards of quality control by reviewing materials (slides, visuals, reports, etc.) for brand consistency.
Media Relations: Scheduling media interviews and preparing press packets.
Website Content: Updating content on the Project Success websites, including copy and photos in the content management system and activities on event calendars.
Social media: proofreading and editorial calendar support.
Performs other duties and special projects as assigned.
Development Administrative Support (40%)
The DCA works closely with the Development team, including the Development Manager and Director of Development and Communications, in various capacities to assist with:
Development Communications Materials: proofreading, printing, mailing/distribution and inventory/storage of brochures, invitations, letterhead, signage, programs, flyers, CD/DVD’s, displays and other materials needed for proposals, events and meetings.
Mailings: Assist with three or more fundraising mailings each year, including printing, stuffing, folding and stamping and working with staff and volunteers to get each mailing out.
Gift Processing: Collect donations made online, in person and by mail, enter donation information into Raiser’s Edge — our donor management database, processes/codes the gifts to prepare for deposit, and prepares recognition/tax letter to donors.
Events: Prepare, when needed, nametags for special events. Attend and help at events as assigned.
Auctions: Assist with other auctions as assigned, such as silent and live auctions for events. Gather item information, post information, and draft letters to the donors and winning bidders.
Grants and Reports: Collect data needed for grants and reports from Project Success databases, including on Raiser’s Edge and Salesforce platforms. Assist with preparing grant proposals for mailing, as needed. Assist with maintaining the grant calendar.
Donor Data Management: Update records on Raiser’s Edge, including biographical information and cultivation activities (actions), and gifts.
Performs other duties and special projects as assigned.
Volunteer, Alumni and Donor Relations (10%)
Assist with scheduling meetings and preparing materials needed for volunteer committee meetings, such as the Engagement and Outreach Committee and the Development Committee.
Assist with scheduling meetings and preparing materials needed for meeting with donors and donor prospects.
Assist with alumni engagement, including data entry and outreach.
This position is a full-time hourly non-exempt position, with a typical workweek from 9am - 5pm (Monday – Friday). Some schedule adjustments and travel may be necessary to meet deadlines and work responsibilities.
The compensation package includes the following:
Generous PTO, including 10 sick days
Health Care insurance (PS pays 100% of the premium rate)
Dental, Short-Term Disability, and Life Insurance (PS pays 100% of the premium rate)
SIMPLE IRA retirement package matched at 3%
A Bachelor's degree in an appropriate area of specialization, and/or two years of equivalent career experience.
Awareness of general best practices in web, social media, and other online communications.
Strong communication and interpersonal skills, written as well as verbal.
Ability to establish and maintain effective working relationships with diverse constituents; deal diplomatically with the public.
Adept at planning, prioritizing, multi-tasking, organizing and following through while remaining focused.
Ability to work effectively under time constraints, meet short deadlines and adapt to emerging priorities with unexpected timelines.
Self-motivated, extremely reliable, ability to work with minimal instruction and supervision.
Familiarity with Photoshop, InDesign, Illustrator or other graphic design software a plus
Familiarity with data entry into databases – particularly Raiser’s Edge and Salesforce - or a willingness to learn
Experience working with and coordinating volunteers a plus.
Strong office application skills with a working knowledge of MS Word, MS Outlook, and MS Excel.
Strong project coordination skills in event, print and other media production.
Project Success is dedicated to building a diverse and inclusive team. We strongly encourage candidates from a wide variety of backgrounds and experience levels to apply!
About Project Success
Project Success is a youth-development organization that motivates and inspires students to dream about their futures, helps them create a plan to get there, and gives them the tools and support they need to achieve their goals. We work with more than 15,000 6th to 12th graders in the Minneapolis school district each year to help them connect to their purpose.