Job Title: Payroll Specialist, Office of the Controller
Department: Office of the Controller
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Compensation Range: 15.93 - 15.93
Schedule: Monday-Friday 8am-5pm
Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there's no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation's education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation's only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America's fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That's why Central Ohio residents find living here so fulfilling, both professionally and personally.
The Payroll Specialist provides excellent customer service to employees and administrators at the College in matters regarding their payroll. This role is responsible for accurate and efficient data entry and data review of various payroll related information, timely and accurate responses to payroll-related inquiries, and other departmental projects, as assigned.
Responds to employee and administrator general payroll inquiries in a timely and professional manner. Communicates payroll information verbally and in writing. Prepares employment wage verification information for employees according to departmental guidelines.
Performs data entry tasks, according to department timeframes, of a variety of payroll time reporting forms. Enters W4 information for employee tax records. Processes leave forms for exempt employees. Prepares departmental reports for payroll balancing and review. Facilitates payroll processing under the direction of department leadership.
Scans and uploads hard copy and electronic documents into the approved document management system. Indexes documents. Files payroll information after processing. Prepares and distributes reports from payroll, as assigned.
OTHER DUTIES AND RESPONSIBILITIES
Attends all required department meetings and trainings.
USUAL PHYSICAL REQUIREMENTS
While performing duties of this job, the employee frequently sits at a desk, and regularly stands and walks. Frequently talks and hears on the telephone and in person with office visitors. Frequently exhibits close vision requirements when working on the computer equipment. Frequently uses hands to handle and feel, exhibit digital dexterity when performing production typing, word processing and other computer applications. Employee occasionally lifts up to 10 pounds.
Typical Office environment. Regular exposure to moderate noise typical to business offices.
Knowledge, Skills, and Abilities:
Knowledge of: general payroll practices; business related software, including Microsoft Office applications (Work, Excel, Outlook, PowerPoint); standard office procedures and practices; business English word usage, spelling, sentence structure, and punctuation; business and legal formats; FERPA.
Skill in: typing [35-55 wpm]; application of job software including word processing and spreadsheets; customer service; listening; attention to detail; office organization; creating functional report formats; verbal and written communications; performing mathematical calculations including addition, subtraction, multiplication, decimals, percentages and fractions.
Ability to: develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; use good judgement; excellent listening skills; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently; maintain confidential and sensitive information; maintain accurate and complete work records.
Associate's Degree in Business Administration, Human Resources or closely related field. Two (2) years of progressively responsible professional experience. An appropriate combination of education, training, coursework and experience may qualify a candidate. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Internal Number: req2844_1577111263
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.