As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The UW Finance Transformation Program (UWFT) is a $270M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.
The UW Finance Transformation Program has an excellent opportunity for a Project Management (PM) Analyst to support the team. This recruitment may fill additional openings.
The PM Analyst will coordinate and work with the UWFT Project Management team and UWFT's workstreams to develop, enhance, and support the project management tools, systems, and processes. Reporting to the UWFT PM Manager, the PM Analyst will support the advancement of work within an assigned workstream, developing an end-to-end perspective on deliverables, work packages and tasks across the workstream. This position will be responsible for facilitating the sprint planning and tracking of workstream status against identified schedule outcomes. This position will complete detailed analysis of deliverables across the workstream, identifying potential issues and risks, and escalating concerns to the PM team for resolution.
Project Management Analysis:
Performs analysis of project work plans, change requests, change orders, risks, and issues in order to identify any potential impacts to the project schedule or work plan. Report workstream status weekly. Escalate to PM Manager as needed.
Responsible for all formal sign-off documentation related to deliverables, critical milestones, and change requests. Act as lead/liaison between workstream and the project management team in order to facilitate achievement of milestones while following established project management methodology. Drive completion and progressive elaboration of tasks and sub-tasks, ensuring that all work is completed against the identified sprint plan.
Train and support team members in PM tools and processes, ensuring consistent application of PM methodology and approach.
Analyze risks, issues, dependencies, change requests, blockers, and collaboration concerns. Report to PM Manager on any items that could potentially impact project budget, timeline, resources, and scope.
Prepare documentation for weekly status reporting. Review all items weekly to identify potential duplications, recurring issues, and trends.
Perform research on items that could impact schedule and complete detailed analysis of project impacts and coordination. Responsible for the timely completion of the assessment and feedback loops in the Risks, Issues and Change Request process flows.
Schedule and facilitate daily workstream stand up meetings; facilitate weekly workstream status prep meetings. Support detailed metric tracking around identified, specific deliverables for respective workstream; identify how metrics should be tracked to feed status reporting for specific deliverables; construct tools and process for capturing metrics for specific deliverables on weekly basis (JIRA, Other).
Attend key workstream meetings, capture outcomes, action items, log in JIRA and make assignments – manage completion.
Elaborate and update schedule throughout implementation to ensure schedule achieves key milestones without allowing slippage in timeline.
Other duties as required.
Bachelor's Degree in Business Administration, Information Science or related areas and a minimum 4 years’ experience working in a service role, providing support to internal or external customers.
Experience with system administration.
Expert level user of productivity tools, including Microsoft Word, Excel, PowerPoint, and reporting/planning tools.
Strong analytical skills and the ability to manage details.
Work effectively under pressure.
Demonstrated experience as a collaborative team member with good communication skills, including the ability to report important issues and options clearly to supervisor.
Ability to work independently.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with project management software.
Experience with Jira and SmartSheet.
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.