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The Division of Dermatology in the Department of Medicine has an outstanding opportunity for a full-time Program Operations Analyst.
The purpose of this position is to administer operations and analysis for the Dermatologic Melanoma Research Programs in the Division of Dermatology. The Dermatologic Melanoma Research Program focuses on many aspects of the diagnosis, treatment, and prevention of skin cancers such as melanoma, Merkel cell carcinoma, and cutaneous T-cell lymphoma. The Dermatologic Melanoma Research Program is committed to the priorities and goals of the Division, Department and School of Medicine to conduct research associated with skin cancer. This position will work to support these research goals and efforts and directly impacts the financial health and stability of the program through strategic and proactive operational and financial analysis and oversight.
The Division of Dermatology is one of 13 subspecialty Divisions in the Department of Medicine. The mission of the Dermatology Division is to provide outstanding patient care, train and mentor future leaders in dermatology and advance dermatologic knowledge. The Dermatology Division is affiliated with University of Washington Medical Center, Seattle Cancer Care Alliance, Harborview Medical Center, Children’s Hospital and Regional Medical Center and VA Puget Sound Health Care System. There are two postdoctoral training programs in Dermatology, Dermatology Residency Program (10 residents), Procedural Dermatology Fellowship Program (1 fellow),and a Dermatopathology Fellowship Program (1 fellow). Dermatology faculty conduct basic research and clinical trials, provide patient care and participate in the training of medical students, residents and fellows. Complexities of the combined responsibilities include working with multiple entities such as UWMC, FHCRC, SCCA, HMC, VAMC, and Children’s Hospital.
The Division of Dermatology has a clinical and research enterprise consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the Division totaling over $18M. This position provides lead administrative fiscal support to the Division Head and Administrator. This position requires excellent operational analysis skills, written and oral communication skills, the ability to handle sensitive and confidential information, and project management skills in a constantly changing, high-stress environment. This position must maintain dynamic collaboration and communication with principal investigators, steering committees, industry sponsors, vendors, federal agencies, program and other division staff. The Program Operations Analyst will act independently and on behalf of the program by applying knowledge of divisional, institutional, state, and federal policies and regulations.
The Division of Dermatology has a robust cancer research program that collaborates with SCCA and Fred Hutchinson Cancer Research Center. The Program Operations Analyst position must be able to facilitate agreements/collaborations between the entities to further the research mission of the division. This position is crucial for the success of the Dermatology faculty and staff in keeping operations and research running smoothly. This position is essential in working with faculty, staff, and our partners on fiscal/grant management. Delays in funding can ultimately impact the research productivity of the Division of Dermatology and could jeopardize research collaboration.
Program Operations Analysis
This position provides executive level analysis, planning and recommendations for the Dermatologic Melanoma Research Programs in the Division of Dermatology. The Program Operations Analyst is responsible for performing professional operational and budgetary analysis to support optimal decision-making and cost management for the program.
Specific responsibilities include:
Delegated decision making authority to facilitate the optimal use of the program’s resources.
Creates tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated.
Provides strategic, intellectual and technical assistance to faculty and staff on research budget policies, compliance and regulatory matters.
Develops ad hoc reports and analysis for program and division leadership to support strategic planning for short and long term goals, ensuring the financial health of the research program.
Develops and maintains business operational policies and procedures and effectively manages internal controls and internal/external audits. Revises policies and procedures as appropriate and on an ongoing basis.
Directs and performs data analysis; providing frequent and time-sensitive reports to Executive Leadership Team to support program decision making and strategic direction.
Investigates and identifies data idiosyncrasies and fluctuations and makes recommendations that support operating goals.
Identifies system gaps and bottlenecks to better streamline program processes; independently initiates proposals for corrective action.
Develops business plans for the Dermatologic Melanoma Research Program. Acts as key technical expert on operational analysis issues, concerns, and special projects.
Interfaces with division leadership and research faculty and staff; addressing programmatic inquiries and issues.
Independently resolves program compliance issues with various governmental agencies to ensure accurate interpretation.
Contributes to all program initiatives; providing technical and systematic guidance and support.
Ensures compliance with University, State and Federal regulations that govern the activities of the Dermatologic Melanoma Research Program. Advises and counsels divisional faculty on research compliance matters.
Grant, Contracts and Clinical Trials Management
This position manages all pre and post award activities for foundation, federal research grants, clinical trials and contracts in compliance with University, state and sponsor standards for the Dermatologic Melanoma Research Program.
Specific responsibilities include:
Performs comprehensive and independent review of all documents and data related to the research study funding, including study budget, protocol, contract, and other supporting documentation.
Oversees and effectively manages research grants and contracts, anticipating and detecting financial issues, and partnering with the Principal Investigators, and Leadership Team to initiate solutions and independently carry out corrective actions and measures.
Collaborates with Principal Investigators on monthly budget to actual variations and budget development questions.
Serve as a resource for research managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations.
Designs and develops financial analysis and reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections.
Manages clinical trial invoicing and develops and maintains tracking tools for the Dermatologic Melanoma Research Program.
Manages all grant and clinical trial reporting requirements including managing and timely submission of all reports (RPPR, etc.)
Financial Analytics and Reporting
The Program Operations Analyst will manage the operating costs for research and clinical programs in the Division through budget development, reporting, and analysis of the clinical practice and research enterprises. This position directly impacts decision making regarding allocation of funds for all business operations. This position will counsel and advise the Executive Team on the fiscal health of the division's research programs.
Specific responsibilities include:
Utilizes key budget assumptions and financial plans, responsible for the preparation of comprehensive budget database that includes statistics, volumes, revenue assumptions and cost detail. Analyze, distribute and consolidate worksheets for annual operating budget for each cycle of budgeting. Prepare and communicate synopsis of grant budget assumptions and results for senior leadership to collaborate with analyst to make decisions on budget assumption changes.
Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately.
Manages the income and expense review process with each principal investigator’s research enterprise in the Dermatologic Melanoma Research Program.
Provides support in the areas of budget, billing, reporting, and financial management for all research programs and clinical trials.
Other duties and assignments as needed to manage the division’s research and clinical programs.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Business Administration, Finance/Accounting or related field (or equivalent experience) plus 4+ years of related operational and budget analysis within a large corporate or University environment.
Working knowledge of the following software applications: Excel, and the following UW specific finance management tools: SharePoint, My Financial Desktop, E-procurement, WorkDay, and SAGE.
Strong organizational, communication (written and verbal) and problem solving skills.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Previous work experience in an academic university, clinic, and/or administrative environment.
Experience with UWMC and HMC campus locations and systems.
Excellent written and verbal and interpersonal communication skills are highly desirable for sensitive and accurate communication.
Experience with an academic organization financial experience highly desirable.
CONDITIONS OF EMPLOYMENT
Office environment, sitting and computer use for long periods of each day.
This position is located at University of Washington Medical Center, in the administrative offices of the Division of Dermatology.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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