DUTIES: The Department of Facilities Management and Development at SUNY Downstate Health Sciences University is seeking at full-time Facilities Program Coordinator/Logistics Manager. Reporting to the Director of Design and Construction, the responsibilities include: Onboarding of Contractor and Consultant Employees visiting Downstate: - Attend project Kick-off meetings to discuss and enforce Campus On-boarding Policies and Procedures. - Vet Contractor- Employee candidates with campus HR along with Student Employee Health office. - Provide orientation for new Contractor employees regarding construction safety and Contractor conduct. - Follow up with DMCS staff for submitted medical clearances. - Create, track, maintain and distribute Contractor- Employee On-boarding logs to FM&D; - Provide on-site spot check of Contractor-Employee newcomers to Downstate campus. - Provide Health and Safety training module in concert with Environmental Health & Safety office. - Assist FM&D with revision and /or update to the campus onboarding procedure. Track campus and SUCF Capital Projects: - Identify, evaluate and provide feedback on logistical concerns from Project Scope, Construction Documents contractor submitted Method of Procedures (M.O.P). - Review and comment on Contractor issued 2-week look ahead updates and track project progress. - Review overall performance versus project schedule. - Manage bi-weekly logistics meeting; project activities will be discussed with FM&D, SUCF and its Construction Managers. Assist FM&D with project general orientated tasks: - Consolidate, create and publish weekly construction notifications regarding activity which will impact campus community; manage notifications to campus Public Safety for contractor off-hour requests, UHB Administration and FM&D Operations for contractor access locations. - Communicate construction events to the Downstate community via department-direct emails, campus-wide emails and in-person visits to affected departments. - Assemble construction status updates on the FM&D webpage. - Assist with compiling and recording facility data such as equipment, systems, recent field surveys, electrical shutdown impact surveys, date from the UHB, coordinate with capitals projects and data resulting from recent projects. - Assist FM&D with identifying and mitigating construction related complaints. - Monitor email accounts for daily contractor activities and for campus community correspondence. - Interface with FM&D and SUCF Project Managers regarding their projects; discuss any interdependency, conflicts and/or required coordination. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: - A Bachelor's Degree in Architecture, Engineering, Construction Management, or related field with a minimum of (5) five years of full-time professional experience in the fields indicated above. - Good writing and verbal communications skills. - Proficiency with MS Office applications, MS Project, Outlook, familiar with facilities management software and AutoCAD. - Strong attention to detail, problem-solving skills, analytical and organizational skills. - Good time management skills and the ability to work in a fast-paced environment, handle multiple projects, and prioritize tasks o meet deadlines. - Excellent interpersonal skills and ability to collaborate effectively with diverse group at all levels. - Ability to work with minimal oversight and to provide technical expertise as the in-house logistics planning resource. - Experience in higher education or an academic facilities team environment, with healthcare, research, and education facilities experience and familiarity with FGI guidelines and Joint Commission inspections a plus. Additional Info: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 22195
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.