The Earth & Environmental Sciences Area at Lawrence Berkeley National Laboratory has an exciting opportunity for a Program Operations Analyst 1 in Biosphere-Atmoshpere Projects to become an integral partner to the Climate and Ecosystem Sciences Division (CESD) Senior Advisor/Biosphere-Atmosphere Interactions (BAI) Program Domain Lead and Atmospheric Systems Research/Terrestrial Ecosystem Science (ASR/TES) Program Lead (further known as the CESD Sr. Advisor), including two highly visible DOE BER projects: AmeriFlux, and the Terrestrial Ecosystem Sciences SFA.
You will report to the CESD Program Operations Analyst Lead, the Program Operations Analyst Business Partner must possess a broad range of advanced program administration analysis and technical experience; project positive energy is highly talented, innovative, and is a demonstrated flexible team player. Supporting the CESD Sr. Advisor and Program PIs the incumbent candidate must bring deep expertise demonstrating the capacity to effectively support large team-based science efforts and a myriad of special projects using a variety of program administration analyses and communication tools. Impeccable communications and interpersonal skills; strong organizational capabilities; and a proactive stance toward recommending solutions of a complex nature are also critical factors for success.
The incumbent serves as the key program operations lead who independently coordinates and provides a comprehensive range of specialized program analysis support including compiling action items and creating and maintaining schedules to ensure completion of multiple project deliverables. At the request for the CESD Sr. Advisor, provide recommendations based on analysis for moderate scope projects. Incumbent's work has a high level of consequence and impact on the image and operations of the Sr. Advisor's programs and therefore must exercise judgment and initiative of the various tasks and projects of the programs, as well as provide continual analysis of emerging work demands in areas of assigned responsibility. Incumbent WILL independently triage, plan and manage program activities and services for the CESD Sr. Advisor. The incumbent represents the Sr. Advisor in a broad range of communication and coordination activities involving laboratory management, DOE, other federal agencies, national laboratories, universities, and private research institutions, and provides program analysis support for program development activities for a select group of PIs. In addition, the incumbent is responsible for ensuring timely content updates to program and project websites and other forms of media. Using project management principles, coordinate and manage proposal development and renewals, coordinate and oversee the program and project-related workshops, PI meetings, reviews, and other relevant events.
What You Will Do:
As the program operations lead for the ASR/TES programs, including the AmeriFlux and Terrestrial Ecosystem Science SFA, partner with the project PIs to understand their business needs and provide recommendations pertaining to operations activities; oversee the administrative programmatic activities to ensure provision of timely and effective support, including webinars, meetings, workshops, conference booths, personnel activities, and other program activities.
Coordinate and manage federal agency opportunity announcement (FOA) proposal creation and submission, interfacing with PIs, EESA management, and resource analysts to validate that requirements for document assembly, content review, and submission are in compliance with the guidance provided by the funding source or by collaborators (e.g., DOE, other federal agencies, national laboratories, universities, or private industry).
Utilize institutional systems to assist with tracking budget/spending and providing PIs with routine financial reports and occasional ad hoc reports.
Create concise and logical scientific-technical project progress reports as required. Report generation may require a synthesis of data from a variety of sources into a concise summary or conclusion for use by the PIs and/or submission to federal agencies.
Coordinate and process subcontract requisitions with Procurement Department and EESA matrixed Financial Staff. Coordinate process for subawardee milestones and deliverables via quarterly dashboards.
Following general guidelines for assessing the financial status of subawardees, manage encumbrances and make recommendations for subawardee funding increments.
Work closely with the CESD Sr. Advisor, and HR Center staff to help plan and coordinate the recruitment of new positions into the Program and related projects.
Oversee the full range of event coordination and management, which may include travel. Develop and track schedules and oversee a variety of deliverables; such as scientific presentations, posters, and media materials.
Manage, arrange, and coordinate from inception to close-out the CESD Sr. Advisor's complex domestic/international travel which may include multi-purpose/multi-facet itineraries.
Monitor and make recommendations for improving the content for the BAI Program Domain project websites. Perform minor edits to websites when appropriate.
Additional Responsibilities as needed:
In collaboration with EESA Operations Team, ensure optimal efficiency and effectiveness of operational processes for the Area and the Program Domain
This position may act as a work lead, including training of EESA operations staff.
Work on other assignments as assigned
What Is Required:
May have a Bachelor's degree or equivalent work experience, and a minimum of 1- 3 years of relevant operational analysis experience and demonstrated ability to successfully assist in managing the coordination and planning of moderate scope projects.
Basic skills and professional concepts of the operational functions associated with the BAI Program domain, including project planning, budgeting, scheduling, and information tracking
Experience providing executive-level programmatic analysis support
Exceptional organization, trustworthiness, integrity, straight-forward communication style
Moderate experience organizing and developing technical scientific reports.
Demonstrated ability to work independently on moderate scale issues, establish priorities independently, develop own work methods and procedures, use initiative and judgment, and make decisions within the scope of work.
Ability to work productively under pressure and tight deadlines.
Demonstrated leadership, motivational, and team-building abilities.
Demonstrated experience managing deadlines and resources.
Effective interpersonal, verbal and written communication skills
Sensitivity to diversity issues in a project environment.
Experience handling sensitive and confidential information with discretion.
Editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity. Proofread and correct own work and submit high-quality final documents.
Ability to utilize institutional systems (e.g. FMS, Cognos, eSRA) to coordinate and manage proposal submission, budget development, and tracking, spend plan development, and providing PIs with periodic budget reports.
Strong technical skills including google products, Microsoft Office suite, websites, and databases; familiarity with WordPress for minor webpage edits desirable
Familiarity with LBNL policies, procedures, and practices in relation to program operations analysis
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
This position is represented by a union for collective bargaining purposes.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 89207
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.