The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Development and Communications Coordinator
Job Profile Title
Job Description Summary
Reports to Senior Associate Director of Development in the Undergraduate Financial Aid (UGFA) and Penn First Plus Development Office. The Development and Communications Coordinator provides overall support to UGFA Development, with a special emphasis on development communications and stewardship activities, database management of Named Scholarship and Penn First Plus funds, and administrative tasks.
As a member of the UGFA and Penn First Plus Development team, the Coordinator will work with confidential information (bio, giving, financial aid data, etc.), and will work collaboratively as a member of the team and with colleagues across DAR, Undergraduate Programs, SRFS and Provost areas.
UGFA and Penn First Plus Development Communications and Stewardship
Provide support for UGFA Development communications stewardship activities and special projects, such as, briefings, etc.
Coordination, tracking mailing and schedule, and writing of stewardship communications, including donor acknowledgment letters and emails and new donor messagingÂ
Coordination of student-related communication activities and events
Analysis for the purposes of UGFA Development communications stewardship, including QlikView and Atlas
Provide support for all aspects of the bi-annual Scholarship Celebrations
Provide support for Foundation requirements related to scholarship reporting and on campus visits
Provide support for all aspects of the Named Scholarship annual reporting process
Maintain internal UGFA Development library of information electronic files
Manage undergraduate financial aid website
Manage social fundraising pages for undergraduate named scholarships
Writing for internal and external priorities of the program, including website and marketing materials
Other duties as assigned by Executive Director of Development and Senior Associate Director of Development
SRFS and Management of Named Scholarships and Penn First Plus Funds
Coordination and support for all aspects of UGFA Developmentâ™s work in collaboration with SRFS, including management of scholarship assignments, communication with SRFS, and project management support of new scholarship system conversion
Manage internal tracking of new Named Scholarships and Penn First Plus funds, and additions to Named Scholarships
Database management of Blackbaud, FileMaker, and Atlas systems
Coordinate UGFA Development data requests with IR and SRFS
Provide counsel and approval on gift agreements
Coordinate management of the Scholarship Donor designation in Atlas; compile Schedule IIs into a master file, highlighting new funds added each month; use as basis for managing input to Atlas.
Assisting with leadership volunteer matters in collaboration with Assistant Director of Development as needed
Assisting with Undergraduate Program/Provostial initiatives as needed
Support general administrative needs of the department
Assist with coverage of 3rd floor front desk coverage.
Assist with bi-annual Scholarship Celebrations and other events, including outreach to students, staffing events, and provide ad hoc administrative support as needed leading up to and during the event
Anticipate needs and situations requiring judgment and initiative
Participate in the departmentâ™s strategic planning process
Complete ongoing feedback requirements
High School diploma required; bachelorâ™s degree preferred. Five to seven years of relevant experience or equivalent combination of education and experience. Excellent organizational and communication (oral and written) skills. Ability to work effectively and collaboratively with a wide variety of colleagues.Â Â Ability to take initiative and demonstrate good judgment and discretion. Must be highly analytical and be able to prioritize time effectively, manage multiple priorities and meet deadlines.Â Competency with computer software is essential including Microsoft Office products (Word, Excel, and PowerPoint specifically) and Wordpress experience a plus. Ability to learn and work with DAR databases. Must have the ability to handle confidential or sensitive information. Ability to staff events effectively and interact with donors, prospects and volunteers. Must be highly collaborative and open to learning from colleagues. Valid driverâ™s license required.Â
Please provide a resume and cover letter for consideration. Please upload all documents in the âœResume/CVâ section of the application prior to submitting.
Working Conditions Office
Physical Effort Typically sitting at a desk or table
Job Location - City, State
Department / School
Development and Alumni Relations
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00014532
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.