1) Manage the Universityâ™s non-purchase order payment application (ePayment) for users and provide system problem resolution support; ensure that application data is accurate and up-to-date within and between environments (test and production). 2) Manage all functional aspects of the application including appropriate provisioning of access, determination of the configuration of process rules, and customization of settings within departmental roles. Â 3) Manage University ePayment messages, communications, website, and support information; answer majority of Level II (business-critical) and significant portion of Level III (IT-critical) questions pertaining to the University ePayment application.Â 4) Communicate program changes and enhancements to various payment and purchasing applications to different groups within the University community through a customized communication tool based on user utilization of the system. 5) Identify process improvements; request enhancements from external suppliers and internal University IT support to improve the performance of applications. 6) Manage the debarred supplier compliance program and maintain a variety of policies, internal controls, and procedures associated with payment systems of the University. 7) Interface with colleagues in Shared Services and Procurement Category Teams to ensure development and maintenance of effective and efficient processes and procedures for payments. Â Â
1) Knowledge and understanding of fundamental purchasing and payment concepts.
2) Communicate effectively and professionally (emphasis on email resolutions).
3) Excellent verbal and written communication skills.
4) Strong analytical skills, problem solving, and organizational skills.
5) Participate as a team player and positively influence group activity.
6) Project management and proven problem solving and analytical skills.
7) Enforce policies/procedures and continuously focus on process improvements.
8) Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
9) Self-starter able to work independently with minimal direction.
10) Strong communication and project management skills with the ability to present to Senior Management.
11) Strong technical writing skills with demonstration of past experience with development of business requirements documentation.
1) Bachelorâ™s degree in accounting or business administration.
1) A minimum of three years of experience in a large complex organization dealing with the purchasing and payment process.
2) A minimum of three years of experience in administering a business system.
3) Experience in a customer service environment.
4) Experience with interfaces between purchasing, accounts payable, and other financial systems.
5) Knowledge of database design, implementation, and maintenance (especially in FileMaker, Access, and cloud databases).
6) Experience in web design and web content maintenance.
2) Cover Letter
3) Writing Sample
4) Reference Contact List
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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