The Minneapolis College of Art and Design has an opening for a full time Events and Special Projects Coordinator. MCAD offers a dynamic work environment, a flexible and comprehensive benefit plan which includes medical, dental, 403(b) retirement, and generous holiday and vacation time accruals. To apply, email your cover letter, resume, three professional references with “Events and Special Projects Coordinator” in the subject line to: [email protected]
SUMMARY AND OBJECTIVE
The Events and Special Projects Manger is responsible for planning, developing, implementation, scope and emphasis of all programs and events for the Office of Institutional Advancement. The primary purpose of these events is to discover, acquire, cultivate, steward, and solicit donors. The events function at MCAD serves as a vehicle for building public awareness, community engagement, and as a feeder for new donor prospects.
Coordinates logistics of and serves as a planning lead for MCAD fundraising and community events including, but not limited to, the MCAD Art Sale, Auction, Scholarship Luncheon, President’s Circle Events, etc.
Coordinates logistics of and serves as a planning lead for other MCAD events and opportunities that are deemed beneficial to MCAD’s fundraising objectives.
Collaborates with Communications/Marketing to make sure that events are leveraged for maximum exposure for the MCAD brand.
Manages external vendor relationships and negotiates vendor contracts for services for all Institutional Advancement events. Perform research and negotiate as needed for new vendors/contractor services.
Negotiate costs and services with internal vendors; arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment and operation.
Create and manage timeline, program and task list for all MCAD hosted events. Schedule events on the MCAD calendar.
Tracking of attendees, including name capture, guest research, identification of 50 new prospects each year for VP of Institutional Advancement or others to contact on personal basis.
Create guest strategy for donor acquisition and stewardship. Expectations are for event guest to be stewarded.
Provide event participant and attendee lists to the VP of IA in order to facilitate proper follow-up concerning cultivation and further MCAD correspondence.
Prepare budgets and provide periodic progress reports to VP of Institutional Advancement for each event project.
Keep track of event finances including check requests, invoicing, and reporting. Keep events within proposed budget and timeline.
Develop an evaluation process for event outcomes; evaluate events on a timely basis using evaluation formats.
Provide final cost analysis and event summaries to VP of Institutional Advancement, timely.
Communicate event information to applicable departments.
Ensure printed and digital material for events is edited by stakeholders, kept within budget, and benefits to event sponsors are delivered and material is produced on time.
Maintain event documentation (vendor contracts, budgets, summaries, etc.) to ensure continuity of event year-to-year and improve on each event’s success.
Prepare a yearly inventory and cost analysis of events for review by leadership.
Oversee and direct employees engaged in providing event coordination, technical support, AV services, and security.
Lead the event planning and production meetings and discussions.
Organize and lead collaboration with DesignWorks and Communications team on event concepts, graphic design/production/printing and event marketing.
Schedule location and set-up with Academic Services to create/revise room layouts/seating arrangements for each event as necessary.
Secure volunteers; manage the staff and volunteers at the event.
Organize and manage the invitation, registration and attendee check-in processes.
Ensure appropriate MCAD materials are available at events (Annual Reports, MCAD Magazine, C.S. catalog, etc.).
Pick-up of off-site materials (food, beverage, decorations, art, etc.) and manage on-site production and clean up for events as necessary, available at event for trouble shooting.
Assist with securing event sponsorships.
Ensures that all events are executed professionally, on-time and delivered within approved budget.
Implement a process for donor acquisition, solicitation, and stewardship.
Serve as Raisers Edge back up including event guest entries.
Will be required to work evenings or weekends as needed.
Attend 2-3 Twin Cities events each year to research and gather information for future MCAD events.
Performs other duties as assigned.
This position has no supervisory responsibility
This position has been identified as security sensitive and as such will requires a background check. At the discretion of the college, various background checks may be done during the course of employment.
HOW TO APPLY:
To apply, email your cover letter, resume, three professional references with “Events and Special Projects Coordinator” in the subject line to: [email protected]
EQUAL EMPLOYMENT OPPORTUNITY
MCAD’s employment objective is to place employees in positions for which they are qualified and where they can make an effective contribution to the mission and vision. Additionally, it is the hope that employees have the opportunity to achieve personal career satisfaction, growth and development.
It is the policy of the Minneapolis College of Art and Design to provide equal employment opportunity. The College does not discriminate on the basis of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender, gender identity, gender expression, perceived gender, familial status, disability, age, marital status, genetic information, status with regard to receipt of public assistance, membership or activity in a local commission or any other characteristic protected by law
Bachelor’s degree or equivalent in business administration, public relations, communications, or a related field.
3+ years’ experience of events management required. Non-profit environment; college or university is preferred.
Raisers Edge experience preferred.
Demonstrated ability to excellent written and oral communication skills and attention to detail.
Able to manage multiple projects simultaneously and effectively
Ability to work as part of an effective team with a results oriented approach
High level of initiative and energy.
Demonstrated strong organizational and time management skills.
Ability to develop and cultivate relationships and ability to become acquainted with key donors in a short timeframe.
Excellent computer skills, ability to learn new development computer software systems.
Internal Number: 19-41
About Minneapolis College of Art and Design (MCAD)
Founded in 1886, the Minneapolis College of Art and Design is a private, nonprofit teaching institution located in the Twin Cities, Minnesota. MCAD is an independent, accredited institution with 14 BFA degree programs in Design, Fine Arts, and Media Arts. It also has a BS degree in Entrepreneurial Studies, an MFA program, and online degrees. Dedicated to the creative and professional success of its students, MCAD is an important participant in the Twin Cities’ thriving cultural community. Minnesota enjoys a long history of cultural community, furthered by the generous support of numerous private foundations. Notable cultural institutions include Walker Art Center, Guthrie Theater, Minneapolis Institute of Art, and Weisman Art Museum. The Twin Cities host abundant live theater, music venues, galleries, art film festivals, and are home to many celebrated international advertising and design companies. Major sports teams in football, men and women’s basketball, baseball and hockey complement the arts. Bicycling Magazine recently named Minneapolis the most bike friendly city in America. The Twin Cities frequently rates as one of the best places to live in the United States. In June 201...4, CBRE rated Minneapolis as the greenest city in the nation. Ranked as the 14th largest metropolitan area in the nation, the area hosts 19 Fortune 500 Companies and seven of the largest private companies in the country.