Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Coordinator primarily reports to the Assistant Vice Chancellor, Alumni Relations. Primary duties are assisting with the organization, coordination, and planning of major University events including two Reunion Weekends. The Coordinator will also assist with other projects as needed, including but not limited to, the Alumni Board of Governors meeting and Founders Day.
PRIMARY DUTIES & RESPONSIBILITIES:
Provide assistance to the members of the Class and University Programs team with various event planning related activities, including but not limited to, contract negotiations, data entry of event registrations, reserving event space, creating invitations, creating timelines, establishing budgets and logistical plans, and creating e-communications for alumni related events.
Support efforts in development, preparation, and coordination of volunteer committee structures, meetings, preparation of materials, and other related activities specific to the two Reunion weekends, as well as other special events.
Provide assistance on-site at events, including but not limited to, event registration, event set-up and oversight of catering and other logistics.
Perform other duties as assigned.
High school diploma plus three years of work experience, or an equivalent combination of education and experience.
Demonstrated strength in organizational and project management skills.
Familiarity with and appreciation for the mission of Alumni & Development Programs and the activities of the department.
Desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
Outstanding oral and written communication skills.
Ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
Ability to listen carefully, learn quickly, and work effectively in a complex organization.
Exceptional interpersonal skills.
Demonstrated ability to build and maintain relationships.
Ability to prioritize and multi-task effectively.
Desire and ability to work collaboratively with colleagues across development offices, as well as independently.
Ability to stay task-oriented without supervision.
Honesty, integrity, and enthusiasm.
Very strong work ethic, supported by commitment and follow-through.
Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint) and standard office equipment.
Experience with event planning.
Experience using FileMaker Pro.
The hiring range for this position is $17.00 - $20.00 per hour.
This position is not eligible to receive benefits.
This position is full-time and works approximately 37.5 hours per week. Position works on a temporary basis that is intended to last through May 31, 2020.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs. This position is for the Danforth Campus.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.