This position serves as the Experimental and Clinical Pharmacology department administrator. The successful candidate will be a dynamic, innovative, organized, service and goal oriented individual with outstanding interpersonal and communication skills. The candidate will be responsible for the administrative management and supervision for the department. This position will promote and support the department’s values and research and education goals by creating an encouraging, productive, effective and respectful workplace environment that celebrates diversity, supports sustainability, values employee engagement, and aligns with our department and collegiate values.
Manages the daily and strategic operations of multiple administrative functions of a large department (> 90 employees). This position helps to set department priorities and objectives by finding and creating resources needed, and creating procedures/processes necessary to achieve departmental goals. The administrative manager will also plan and document department process(es), assign responsibilities, establish timelines, communicate plans to concerned parties, implement, oversee and complete projects. This position has independent responsibility for directing, monitoring and implementation of day-to-day activities of the department. This includes assessing current and projected staff workload with the purpose to ensure that the department’s goals and objectives are implemented in a manner consistent with best practices.
60% Administrative Management -Provide primary administrative support and consult with department head. -Lead or advance initiatives as directed by the department head. Create implementation plans, direct and coordinate work and activities with a great deal of independent initiative and direction. -Develop plans and advise department head on implementation of the changes and/or initiatives that support process improvement and operational efficiency across ECP. -Identify and lead opportunities for new departmental initiatives and programs. -Manage administrative services and projects across four ECP worksites (buildings) including identification and facilitation of the workflow process to ensure efficient operation of the department. -Conduct research, recommend action, and provide advice to the department head on complicated, sensitive and confidential situations. -Provide administrative support to the departmental leadership team working to develop plans and implement changes and/or initiatives that support process improvement and operational efficiency for faculty across the department. -Serve as administrative coordinator for faculty including the promotion and tenure process, annual reports of faculty appraisals, ad hoc task forces and high level meetings. -Serve as liaison and resource with other University departments, external individuals, and groups. -Ensure ECP policies, procedures and processes are relevant and up-to-date. Identify opportunities for efficiencies and areas for improvement within department’s policies, processes and procedures.
30% Department Supervision -Direct and coordinate the administrative services and support for the department faculty. -Supervise and evaluate the work of department staff members (3) and student workers (1-2) , in support of the daily operations of the administrative office. -Mentor staff in effective business relations and professionalism. -Encourage employee engagement and promote a positive, respectful, productive work environment through leadership and communication skills.
-Incorporate new approaches, innovations, and continuous performance improvement amongst departmental staff and provide feedback both individually and at a team level. -Set priorities and goals for staff by encouraging University engagement, continuing education, and skill development. -Supervise department staff on financial transactions, reconciliation of purchasing cards, and departmental purchases.
10% Office Management -Advise ECP’s administrative team to ensure execution, compliance and alignment with University of Minnesota policies and procedures. -Plan, manage and oversee special projects and supervise project staff. -Perform day-to-day operational tasks relating to office management, including making recommendations in determining the best use of space usage, purchasing general business materials, office services and supplies for department faculty and staff. -Coordinate and work with facilities management including new faculty set up, faculty office and building moves, equipment procurement and maintenance including repairs.
Required qualifications: -Bachelor’s Degree with at least six years of experience -Administrative experience in a professional setting in which the candidate has excelled in collaborative project management and leadership in performing administrative or supervisory functions -Demonstrated excellent written and verbal communication skills with detail oriented and strategic aptitude -Proven strong problem solving and organizational skills -Experience in staff management and evaluation
Preferred: -Bachelor’s Degree in a field of study that would support effective office management, planning and communication such as Business Administration, Communications etc. with at least 6 years of experience in such a setting. -Proven experience and knowledge and skills related to adult (higher) education and research programs -Demonstrated ability and flexibility to work successfully with a diverse group of internal and external clients -Demonstrated understanding and appreciation of the challenges facing a large public university and experience working with faculty and university staff -Supervisory experience including staff hires and evaluations -Prior University of Minnesota experience
Internal Number: 334804
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.