Under the supervision of the Associate Director of Administration and Finance (ADAF), the Program Coordinator will provide daily administrative support for the Columbia Population Research Center (CPRC) offices, programs and affiliated research projects. The Program Coordinator will also provide administrative support to the Center on Poverty and Social Policy at the School of Social Work. The Program Coordinator is a key position
THIS IS A FULL-TIME, 100% GRANT-FUNDED POSITION. CONTINUED EMPLOYMENT IS CONTINGENT UPON FUNDING.
CPRC = ~70%
Website: Post content and ensure that content is up to date, free of typos, and that consistency of style and formatting are maintained.
Listserv(s): Maintain Center listservs, ensuring that all members are accurately subscribed to the right listservs. Post content to listservs, ensuring that correct listserv is used for target audience and that content is distributed free of errors.
Member Communications: Send new member invites, follow up with nominees, maintain roster used by ADAF for member contact.
Meetings and Events
Calendars: Maintain CPRC calendars with events and meetings, including Bedeworks calendar with events to be shared on website.
Events: Coordinate all CPRC seminars and events. Duties include helping find date, disseminating approved announcements, track RSVPs and attendance, reserve room & liaise with AV team, coordinate with presenters, book hotel reservations, order catering, set up & clean up.
Meetings: Coordinate all meetings related to the CPRC, including coordinating faculty schedules, booking rooms, and remote attendance set up. Confirm meetings times with participants, send reminders, and prepare materials. Attend and take notes at Administrative Core meetings; attend Steering Committee (as seminar duties allow).
Provide administrative support to all Center Cores as requested (in particular the Developmental Core) with administering Center initiatives.
Visiting Scholars Program: Disseminate request for applications to listserv; coordinate application review, coordinate with SSW to have appointment(s) approved internally, work with ISSO (or uptown equivalent), communicate with appointee, prepare office for visitor
Seed Grant Program: Post updated guidelines to Center website, disseminate call for proposals, send regular deadline reminders, coordinate committee review, and send notifications of award/rejection to applicants
Operations & Financial Coordination Support
Assist with day-to-day office management (help with tracking space assignments, labeling offices, maintaining supplies, facilitating requests for office needs)
Prepare all CPRC-related expenses for processing
Other Duties as Assigned
Research Project Support = ~17%
Set up new suppliers/payees as vendors
Prepare expense reports, travel advances and reconciliations, check requests, p-card requests and invoices for processing. Assist with requisitions, project bank account management and petty cash, as assigned.
Purchase project supplies
Help coordinate meetings and events for select research projects affiliated with the CPRC: book rooms, coordinate catering, set up and clean up.
With guidance from the ADAF, the incumbent is responsible for being the point person for data training workshops, including fielding applicant queries, compiling applications and coordinating reviewer scores, notifying applicants of results, and all logistical support before and during event (reserving event space and hotel room block, rooming list, finalize agenda with faculty director, coordinating all catering, oversight of registration). Post-event: Prepares all reimbursements and expenses for processing.
Other duties as assigned
Center on Poverty and Social Policy (CPSP) ~13%
Provide general administrative support to CPSP co-directors and staff affiliates (e.g. support postdoc recruitment, purchase supplies and stationary, calendar support)
Support CPSP-sponsored events (find dates that don't conflict with CPRC events, book rooms, order catering, set up/clean up)
Provide financial coordination for CPSP (TBERs for conference travel, speaker reimbursements, etc.)
Other duties as assigned
Requires a bachelor's degree and 2 years of relevant, professional experience.
Degree in Social Sciences preferred.
Must be detail oriented and organized, able to manage large volume of email and tasks.
Must be skilled at building and maintaining relationships. Ability to interact with diverse populations and broad constituency (including students, faculty, staff) is a must.
Position requires strong customer service orientation.
Able to demonstrate excellent written and oral communication skills.
High proficiency with - and strong aptitude for - computer and web programs, including Word, Excel, PowerPoint and web content management systems.
Must be resourceful and solution-oriented, a self-starter, and capable of timely follow-through.
Must be able to manage workload and time to meet stated deadlines, particularly in an environment with multiple and conflicting priorities.
Aptitude for writing, visual design, and digital tools to assist with amplification of CPRC research through media.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 505333
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