| Date Modified: December 4, 2019 Start Date July 1, 2020 Reports To: Head of School Summary: The Head of Community Engagement serves as a senior member of the SMH administration team and is responsible for leading and implementing strategies for the Offices of Advancement, Marketing and Communications, Special Events, Summer at Saint Mary’s Hall, and Enrichment. Essential Functions: - Support the mission of Saint Mary’s Hall
- Create and implement short and long-term development plans to meet established goals and objectives. This includes, but is not limited to, strategic initiatives for securing major gifts, annual events and appeals, defining stewardship and prospecting tactics, cultivation events, and developing new approaches to grow the school’s donor base
- Clearly articulate and promote a strong case for philanthropy and build opportunities to create and sustain a culture that understands the relationship between philanthropy and the mission of SMH
Manages prospect research and cultivation initiatives with a special emphasis on pursuing strategies to secure or increase giving from donors Develop strategies for existing donors to effectively move them through a meaningful cycle of giving- Coordinate capital and endowment campaigns as necessary
- Manage major gifts, planned giving, and the Head of School wish list
- Facilitate and manage grant proposals and submissions
- Coordinate research, recruitment, solicitation, and stewardship programs for all constituent groups including trustees, parents, grandparents, alumni, faculty/staff and other friends of SMH
Provide daily management of advancement staff including establishing annual goals, as well as oversight of advancement programs to include The SMH Fund, Passport, and The Ben McMurray Golf Classic- Oversee proper documentation and processing of all gift income for the purpose of providing gift acknowledgements, tax receipts, and maintenance of donor giving records
- Works in partnership and coordination with the Business Office to ensure gifts are recorded in compliance with Generally Accepted Accounting Principles (“GAAP”); gift registers maintained by O.C.E. and Business Office are routinely reconciled; ensure donor intent/purpose is properly documented and achieved; and event income/expense accounts maintained by the O.C.E. and Business Office agree
- Manage Donor recognition programs including the Donor Honor Roll
- Supervise the Office of Marketing and Communications producing a comprehensive, brand-strengthening strategy to effectively market and communicate to internal and external audiences including both current and prospective families
- Oversee all digital and written communications including the SMH Website, News from the Hall, The Shield, Nota Bene, and social media
- Provide support and assistance with crisis management as needed and serve as member of the crisis management team
- Oversee execution of special events including Baron Bazaar, Convocation/Blue Tie, Fiesta, Founders’ Day, Holiday Party, Grand Day at SMH and Grand Parent Coffee, Alumni Reunion, Alumni Awards, Service Awards, and Commencement
- Supervise direct reports charged with managing Summer at Saint Mary’s Hall and after school Enrichment programs in support of the strategic plan and with the intent to maximize auxiliary revenue for the school
- Facilitate the New Family Mentor Program to properly steward and welcome new families to Saint Mary’s Hall
- Serve as staff liaison to the Community Engagement Committee and attend meetings of the Board of Trustees, Finance Committee, Buildings and Grounds Committee and Alumni Council
- Communicate regularly to the Head of School, Community Engagement Committee, and Board of Trustees regarding Community Engagement plans, activities and outcomes
- Provide leadership to both professional staff and volunteers as they assist in carrying out the activities of the Office of Community Engagement
- Develop and manage budgets and operational plans for programs managed within the Office of Community Engagement
- Manage direct reports and support staff of departments supervised by Community Engagement
- Annually evaluate program directors and support staff
- Serve as key staff liaison to the SMH Parents’ Association
Knowledge, Skills and Abilities: - Ethical, principle-based leader who communicates high standards and expectations
- Highly developed interpersonal skills with the ability to be diplomatic, manage internal politics, and build consensus in a complex environment
- Knowledge of principles of institutional advancement, development and philanthropy
- Expertise with all forms of private resource development including annual, capital, planned giving and events
- Strategic thinker with strong business acumen
- Excellent process management skills, budget forecasting and financial operations
- Computer proficiency with development software (Donor software) and Microsoft Office products
- Excellent verbal and written communications skills
- Working knowledge of independent school operations is preferred
- Must be highly organized and detail-oriented
- Able to manage simultaneous projects and multiple deadlines
Required Qualifications: - Bachelor’s degree required and Master’s degree preferred
- Seven or more year’s management/leadership experience
- Seven or more year’s advancement/fundraising experience
- Proven record of accomplishment that demonstrates initiative, creativity, fundraising success, and managerial skills preferably in an independent school setting
- Experience in managing capital and endowment campaigns
- Experience supervising diverse personnel in a range of programs and positions
Physical Requirements and Work Environment - Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts
- May work at a desk and computer for extended periods
- Ability to occasionally lift up to 30 lbs.
- Work primarily in a traditional climate controlled office environment
- Work intermittently in outside weather conditions, including extreme heat and cold
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position. Other duties, responsibilities and activities may change or be assigned at any time with or without notice by the Head of School. Interested candidates are invited to submit electronically a cover letter expressing the reasons for their interest in the position and a current résumé to Saint Mary’s Hall at [email protected]. Jonathan Eades Head of School Saint Mary’s Hall 9401 Starcrest Drive San Antonio, Texas 78217 |
