Position Summary: The Annual Giving office manager manages the operations and administrative support functions of the Office of Annual Giving. This position manages a wide range of complex administrative tasks including the production of all solicitation and stewardship efforts, data reporting and integrity, budget oversight, office policy and procedures, and the systems that support constituent engagement and giving. The Annual Giving office manager reports to assistant director and works closely with all members of the office of annual giving and supervises the student staff.
Essential Job Functions and Responsibilities:
Manage and run key constituent engagement and fundraising systems for solicitation, stewardship, volunteer recruitment and management
Manage the production of all solicitation, stewardship, and reminder materials (direct mail, email, phonathon, etc.)
Manage the office's reporting efforts. Serve as the department's primary contact with the Office of University Relations Information Services (OURIS) report writing team and proactively manage all testing and sign-off procedures needed to meet established deadlines
Coordinate with the director, associate and assist directors to assess existing data and reporting needs, to continually improve systems for managing, analyzing, and reporting the data
Provide scheduled and ad hoc reports showing real-time progress toward individual and team goals (including: daily, weekly, monthly, and quarterly reporting)
Support contact staff with volunteer and prospect management (prepare visit materials, visit reports, contact reports, training materials, etc.)
Oversee and manage daily office functions and the routine frontline contact with internal and external constituents via the main office phone and email accounts
Work with the assistant director overseeing student phonathon to support aspects of the calling program
Manage the department's budgets, track and pay invoices, and prepare budget variance reports
Manage complex project calendars and timelines
Maintain department policies and procedures. Training the Annual Giving Program Assistant and all student staff
Manage daily office functions
Edit and update office's web presence
Interview, hire, and supervise student employees
Others duties as assigned
Manage all student staff
Coordinate with Career and Employment Services on hiring and management
Provide training for processes and equipment
Manage student schedules and workflow to meet deadlines and help achieve departmental goals
Manages departmental budgets, prepares budget variances reports, and other financial reports as needed.
A college degree or equivalent combination of experience and education
Must be able to work independently as well as in a team, problem solve, and maintain confidentiality
Supervisory/management experience preferred
Project management and planning skills as well as attention to detail
Highly developed computer skills including experience with Microsoft Word, Excel, Outlook, etc.
Experience with Constituent Management Software
Have the ability to multi-task while setting priorities, and adjusting as necessary, with minimal guidance in order to meet all deadlines and achieve successful outcomes
Ability to respectfully work, communicate and provide leadership within a diverse campus community
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
About Puget Sound Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nations most prestigious academic honorary society. Visit 'About Puget Sound' (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
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Puget Sound is a highly selective liberal arts college located in Tacoma, Washington. Founded in 1888, the University of Puget Sound is rich in history and traditions enjoyed by generations of students, faculty, and community members. Puget Sound offers a four-year curriculum in the liberal arts tradition with more than 50 traditional and interdisciplinary programs as well as selected graduate programs that build effectively on a liberal arts foundation.