The Senior Project Administrator oversees a major school-wide program or project & provides direction & thought leadership to develop strategic goals & objectives; defines associated metrics to measure results. Reviews, creates & nurtures internal & external alliances, collaborations and partnerships.
The program/project is summarized below.
VentureCat is Northwestern’s annual student startup competition. The event culminates with a pitch competition in which over $100,000 in non-dilutive prize money is distributed to student ventures. VentureCat is a collaborative event at Northwestern, including efforts through The Farley Center for Entrepreneurship and Innovation, The Kellogg School of Management, the Donald Pritzker Entrepreneurship Law Center, and The Garage. VentureCat 2020 will take place on May 20, 2020 at the Kellogg Global Hub.
*This is a one year termed position available for renewal depending on available funding and satisfactory performance.
Oversee all aspects of planning, execution and production for VentureCat including kickoff event, pitch prep program, pitch competition, and investor’s happy hour.
Manage and track logistics and planning for all parties: students, judges, alums, faculty, and staff.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Oversees data analysis & recommends & implements changes & improvement to better ensure attainment of mission.
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
Participates in developing IT strategy to meet the mission & needs of program/project.
Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.
Budgets & Financial
Ensures that the program/project meets associated revenue & expense goals.
Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
Plans & implements annual budget process.
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
Approves funds reallocation within budget as necessary & appropriate.
Communication, Outreach & Recruitment
Builds and maintains collaborative relationships with internal and external stakeholders to increase program profile, reputation, visibility and support.
Creates plan to drive awareness of program/project in appropriate markets.
Partners with academia and organizations to continue to innovate & enhance program/project.
Actively obtains market intelligence by monitoring program/project peers/competitors and sharing information with appropriate groups.
Builds relationships with appropriate communities & organizations that will result in program/project enhancement.
Oversees marketing of new and current programs/projects.
Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.
Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
Assesses programming and recommends changes that will innovate and invigorate program including cutting edge developments in the field and changes to better meet external partners' needs in order to achieve goals.
Oversees creation of events designed to implement program/project objectives.
Collaborates with internal/external partners to ensure that events are implemented and meet or exceed planned goals.
Determines goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
Oversees the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts.
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity.
Directs actions to consistently high quality standards across all partner programs, including admissions, teaching, grading, service levels, and facilities.
Develops and implements a comprehensive, visionary program/project strategy designed to continually grow and improve programs and build internal/external engagement.
Provides guidance and support to staff in the creation of program/project components.
Oversees recruitment, application evaluation, interview, selection and notification of students or participants.
Establishes admissions criteria in accordance with associated NU policy.
Manages student orientation, registration, student life, graduation, etc.
Addresses student matters, such as academic probation and other issues escalated from staff.
Ensures that an advising system is in place to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
Creates department strategy for structure, process, & staff support of students.
Oversees academic year course schedule; monitors course registration & enrollments.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
5 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent project management skills: Strong communication, organizational, time management skills and attention to detail.
A track record of working independently and working against a fixed deadline
Appreciation for entrepreneurship and building new ideas
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37840
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.