When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it's just one of the many reasons we rank as one of the top hospitals in the nation by U.S. News & World Report. From working with a team of committed healthcare professionals to using state-of-the-art facilities, you'll have everything necessary do something incredible--for yourself and for others.
Are you a hardworking and dedicated research professional?
When you join Cedars-Sinai, you become part of a team that is at the forefront of medical advancements. Working alongside physician-scientists and researchers, you will be a part of life-saving medical and scientific breakthroughs.
The Research Administrative Coordinator works under the direction of the Research Director; Research Manager; and the Research Operations Associate of the assigned research area. Provides reports pertaining to the budgetary and fiscal management of research programs. Assists in coordinating division academic activities. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.
Coordinates the administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
Composes written correspondence, NIH reviews and letters of recommendation.
Generates monthly fiscal and physician billing reports and distributes to department management.
Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).
May assist Principal Investigator with completing and submitting federal and non-federal grants.
May assist with pre- and post-award grant administration functions.
May assist with tracking project metrics.
Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.
Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.
Assists with creation and maintenance of budgets for research programs.
Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinates all academic activities, seminars, lectures and meetings.
May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
May conduct literature searches and format manuscripts for submission and publication.
Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
Assists Department management with other duties as necessary.
* Calendar entry- field requests for meetings answer and respond to calls
* Faculty Time away requests- Review, track and route for approval
* Route forms for signature requests
* Assist other division staff with general questions/quires about processes when needed
* Direct and field patient calls
Faculty Recruitment assistance:
* Agenda preparation
* Travel arrangements
* Coordinate with HR recruitment
* Research Visitors appointment requests
* Visa applications
* Intern appointments
* New Employee Requisition Postings
* Kronos and effort entry/editing of timesheets for group,
* T&E preparer for faculty (Lu, Yang, Tomasi, Ramani, Mavila)
* Keep track of all expenditures and make sure items are allowable expenses, place all requests for purchase thru Peoplesoft and follow-up on orders for: Lu lab, Mavila lab, Ramani lab, Tomasi lab
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.