DUTIES: The successful candidate will provide comprehensive review of legal and finical aspects of agreements on behalf of SUNY Downstate Health Sciences University, including review of legal sufficiency and economic transactions for the acquisition of goods and services throughout the institution, including but not limited to its affiliated organizations and corporations. Additional duties include, but are not limited to: - Review preferred sources, OSC, piggyback agency existing agreements and GPO contracts to determine procurement course of action. - Conduct RFP/IFB to procure goods and services for SUNY Downstate. - Responsible for procuring goods and services in the following categories: capital, IT, med surge. FM&D Services and consulting agreements. - Ensure that a statement of need of scope of work has been received and funding has been approved. - Develop bid specifications, evaluations tools to rank proposals forward to internal stake holder for final review and approval. - Set MWBE goals and pre-bid conference if applicable to the procurement. - Support the MWBE coordinator with outreach efforts to help meet the goal set. - If needed set up a pre-bid conference inviting primes and MWBE's firms to help foster relationships. - Create advertisement for procurements $50,000.00 and above for 15 business days in Contract Reporter. - Identify permissible contacts; assign MWBE goals, print close out advertisement. - When bids are received, tabulate and forward to the evaluation committee. Internal stakeholder completes evaluation based on technical criteria and all documents are returned to the contract officer. Contract officer adds pricing component and evaluation committee makes a written recommendation to award. - Facilitate procurement bids process with the internal stakeholders to ensure that the NY State rules are being followed. - Ensure MWBE utilization plans, evaluations and any other pertinent documents are received before making and award. - Conduct pre-award negotiations, assigned contract numbers, drafts contract forward to internal stakeholder for review and forward three copies to awardee to sign and return. Include vendor responsibility questionnaire and ST220. - Once bid process is completed, mail out letters of award and non-award to the vendors. Prepare vendors responsibility profile and encumber funds generating AC340. After vender signs contract, the COO and CFO must also approve the contract. If applicable, package all pertinent documents for AG and OSC approval. Once AG and OSC approve and return contracts forward a final signed contract the vendor. - Provide legal review of transactions proposed by entities throughout SUNY Downstate for compliance with applicable laws, rules, regulations and policies of respective funding source(s), including but not limited to state, Federal, Private and grant funds. - All other duties are assigned by the Executive Director. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: REQUIRED: - BA/BS degree from an accredited college/university. (10 years of work experience may be consider in lieu of education requirements.) - 3-5 plus years of experience in strategic sourcing position working in a healthcare environment developing, negotiating and administering high-dollar, multi-year, complex contracts and subcontracts. - Ability to work in a team environment and communicate effectively with all levels of the organization. - Strong leader, project management and interpersonal skills, with writing ability and analytic capability are required. - Proficient with MS Office suite and variety of electronic data base systems is necessary. - Demonstrates initiative and responsibility for individual performance to get the job done under direct supervision. - Preforms assigned tasks with reliability, honesty, and discretion. - Follows through on commitments and meets assigned deadlines. - Use of independent judgement in completing task and manages occasional priority changes. - Anticipates, monitors and meets the need of customers and responds to them in an appropriate manner. PREFERRED: - Juris Doctorate (JD) Degree. Additional Info: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 23346
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.