Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Cordell Institute for Policy in Medicine & Law and is located at the Anheuser Busch Hall at the Danforth Campus. https://cordellinstitute.wustl.edu/about-the-institute/
The Associate Director works in partnership with the Co-Directors on strategic planning and vision for the Institute, and oversees the Institute’s staff, fellows, activities, and collaborations, including research, fundraising, events and conferences, publications, programs for students, administration, finance, communications, and other programmatic activities. This position may also engage in independent scholarly activities, including research and writing, lecturing, and occasional teaching, as appropriate.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage the daily operations of the Cordell Institute (CI), working with the Directors, Institute administrative staff, and internal and external fellows.
Responsible for the daily administration of CI personnel, projects, and functions, which must be responsive to policies and other limitations or special conditions related to complex relationships across multiple departmental and institutional lines within and external to WU. This includes regulatory and other guidance policy, fiscal oversight, human resource management, information systems management, data-sharing and intellectual property issues, summer student and graduate fellow training programs, and NIH and other internal and external funding agency rules and guidelines.
Responsible for the annual review and proposed modifications to CI strategic plan to reflect changes in revenue, new opportunities for projects and/or personnel, and timely communications with CI founders, CI Steering Committee members, and other WUSTL officials as appropriate.
Develop the CI annual budget, including project/program-specific budgets, communications and annual report budget, and events budgets; work closely with Danforth campus and Law School financial officials to ensure accurate and timely information exchange related to CI finances.
Oversee and guide the CI and/or other specified WU administrative assistants in obtaining quotes for goods and services, payment of valid invoices, payroll for CI employees, and reconciliation of incurred costs to designated revenue centers. Prepare the quarterly business reports for the CI Directors to ensure resources are allocated according to designated priorities.
Oversee and manage the Cordell Institute’s substantive projects, such as white papers, grants, colloquia, conferences, educational programs, and other events.
Institute Project Development.
Oversee the generation and development of CI projects, and ensure that the process unfolds smoothly. This includes i) initial triage/screening to ensure proposals are consistent with CI mission and strategic plan and project requirements may be met by CI capabilities and budget, ii) investigating and reporting on funding announcements from the NIH, extramural foundations and other sponsored programs that are aligned with CI areas of research and activity, and iii) coordinating or drafting of initial project forms or proposals for review by CI directors and fellows.
Institute Project Management.
Ensure that projects are managed professionally, ensuring timely completion of program and project-related tasks, including CI annual report, progress reports, drafts, proposals and other scholarly documents prepared by CI fellows, WU faculty, and other collaborators, and activities and documentation related to project closure and archiving.
Administer the CI educational programs, including assistance in course and special event planning, advertising/recruiting, preparation and distribution of course materials, and oversight of designated CI or WU staff-related cost accounting for educational activities.
In coordination with other CI staff, develop event plans, budget projections, and coordinate logistics and services related to the annual CI symposium and other CI-sponsored public conferences and private events, including visits by invited guests, speakers, recruits, and scholars. This includes the CI Health and Information Policy Colloquium. Participate and manage events to ensure high-quality and successful outcomes. Ensure appropriate and timely payment of invoices related to CI events, collection and archiving of CI materials, video/audio recordings, authorizations, and other documents.
Coordinate the Institute communications with internal and external audiences, including the media.
Point of Contact.
Serve as the primary CI contact for WU faculty, staff and group inquiries, inquiries from academic and other non-profit centers, foundations and institutions, corporations, government and regulatory agencies, commercial service providers, and law firms in order to provide accurate, timely and professional information when appropriate, and to ensure efficient communication of inquiries to the CI directors and other CI fellows and staff as appropriate. This function may require oral, electronic, or written announcements as an official representative of the CI.
Oversee the content generation and management and maintenance of functionality for CI website, including solicitation and professional review of content from CI fellows and other contributors, communications with website development and service providers, monitoring of website usage and tracking services, networking and embedded links to other websites, and accuracy of reporting CI events and news.
Coordinate the CI media relations. In practice, this may include the drafting, editing and posting of official CI communications to WU public affairs (both Danforth and Medical School campuses), local and national media outlets and providers, and the media/public affairs services of collaborators, their institutions, or otherwise affiliated entities. Work with all CI faculty, staff, collaborators and affiliates (including University Public Affairs) to ensure accuracy and alignment of messaging to reflect CI mission, priorities, and established policy or positions.
. Position includes travel to on- and off-campus locations is required.
Graduate degree in field related to the Institute’s work.
Five years of related experience.
Substantive management experience in higher education or not-for-profit entity.
Ability to travel to on- and off-campus locations is required.
J.D., M.D. or Ph.D. degree in field related to the Institute’s work.
Ability to work independently and consistently, seeking help when needed.
Strong interpersonal skills.
Excellent oral and written communication skills.
Ability to successfully manage people in a highly collaborative environment, as well as processes internally and across campus.
Strong internal and external relationship-building across highly diverse audiences.
The hiring range for this position is $66,866 - $86,990 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.