The Executive Director of Grants and Contracts reports to the Associate Provost for Academic Administration, provides oversight for the function and budgets for the Office of Grants and Contracts and serves as managing supervisor for the unit. This position, in collaboration with faculty, staff, deans, vice presidents and other administrators, will develop and maintain effective procedures for the discovery, acquisition, and administration of grants and external contracts; preparation, authorization and submission of grant proposals and related contracts; budget preparation, implementation, and management; annual reporting and intellectual property protection; contract hiring; and ensures local compliance with university, system, state, and federal regulations and policies.
Duties include but are not limited to:
The Executive Director of Grants and Contracts will work in coordination with the Associate Provost and Provost as well as any relevant Dean and faculty to ensure that all grant and contract proposals submitted, received, and administered by the university are in compliance with all relevant guidelines and policies.
In collaboration with faculty, staff, deans, vice presidents, and other administrators, develop and maintain effective procedures for the discovery and submission of grants and external contracts that will serve to move the university forward. Hiring (on contract) of and supervision of appropriate grant writers in support of proposal preparation.
Works with faculty, staff, and administrators with the preparation, authorization and submission of grant proposals and related contracts, including support for the budget development of proposals and compliance with all relevant guidelines, and timely submission of complete and accurate proposals.
Organize, manage, and/or offer workshops on proposal writing, preparation, and other relevant topics.
Ensure that all grant and contract proposals are in compliance with all relevant guidelines and policies.
Works with appropriate entities to review accuracy and relevance of university policies and procedures relating to grants and contracts. Ensure local compliance with university, system, state, and federal regulations and policies.
In cooperation with the office staff, the executive director will ultimately be responsible for ensuring that all research conducted on campus complies with established regulations, guidelines and protocols (e.g. IRB, IACUC).
The executive director must also serve in a leadership role sufficient to impact programs, perceptions, etc., especially those within his/her areas of direct responsibility.
A demonstrated commitment to diversity, inclusion, and social equity, and the ability to work effectively with a culturally diverse university community.
Oversight of the overall function and budget of the office, including oversight for implementation, administration, and budgets for successfully funded grants and contracts. This includes ensuring the proper reporting of outcomes for grants and contracts to the appropriate entities as well as facilitating intellectual property protection of university work, when appropriate. Serving as managing supervisor for the unit to create effective management of the office.
Works with relevant university personnel to identify, promote, and expand the number of appropriate external and internal funding opportunities.
Performs all other duties as assigned by the Associate Provost for Academic Administration.
Earned Master’s Degree from an accredited institution.
Five years of relevant experience in grant and contract administration.
A record of effective administrative experience in higher education or a related field.
Demonstrated experience developing policies, procedures, and strategies to facilitate efficient and effective submission, administration, and/or funding of grant applications.
Knowledge of electronic research administration programs and of federal procurement regulations.
Experience with the successful administration of awards and their compliance with regulations (including IRB and IACUC processes).
A demonstrated commitment to and understanding of diversity, equity, and inclusion, and the ability to work effectively with a culturally diverse university community.
Experience with intellectual property protection.
Ability to manage multiple priorities and work under the pressure of deadlines while emphasizing excellent customer service.
Excellent communication skills (oral and written) and interpersonal skills (listening skills, problem solving) in order to effectively interact with individuals within and outside the University.
Successful interview, campus presentation, and three successful background checks: Act 34 (Criminal Record Check); Act 114 (FBI Federal Criminal History-Fingerprinting); and Act 151 (Child Abuse History Clearance).
Experience in managing an Office of Grants and Contracts and its personnel.
Experience in managing grants in a university or college setting.
Experience working in a collective bargaining environment.
Experience with developing effective partnerships with internal and external communities, granting agencies and foundations including regional businesses, institutions of higher education and other organizations.
Experience with assessment and accreditation.
Membership in appropriate national associations and participation in relevant trainings, conferences, webinars, and other professional development activities.
Additional training or education that may include Certified Research Administrator (CRA), MBA, JD, PhD, project management certification, or similar credential.
Experience organizing and/or giving workshops on proposal writing, preparation, and other relevant topics.
A copy of the Essential Functions Identification Form is on file and will be shared during the interview.
Special Instructions to Applicants:
Please complete a staff application and upload a cover letter and resume. You will also be required to provide the names and contact information for three current professional references.
A complete application package includes the following:
A cover letter summarizing how the applicant’s education and experience match the required qualifications of the position.
A current resume.
Copies of transcripts for highest degree conferred.
The names, addresses, phone numbers, and email addresses of three individuals who will be contacted directly to provide a reference to the committee.
Incomplete applications will not be considered. If you choose to provide additional documentation, please upload these items as optional documents.
Please do not link your application to the position until you have uploaded all of the required documents and any optional documents you want to provide. After the application process has been completed and you receive a confirmation number, you cannot change the materials submitted or upload any new additional materials.
Full consideration given to applications received by 01/10/2020.
Days Worked: Monday through Friday
Hours/Shift worked: 8:00 a.m. to 4:30 p.m.
Quicklink for Posting/Requisition: 8106
Internal Number: 8106
About Millersville University of Pennsylvania
Millersville University is a top-ranked university in the North, with more than 100programs, some of which are uniquely distinctive to the region and nation. We have a strong academic history guided by industry-leading professors. Our faculty members are recognized to be fiercely passionate about their students’ overall success. Our student body is rich in diversity and is known to be enthusiastically driven towards excellence while being socially conscious. Our beautiful 250-acre campus contains classic architecture, mixed with state-of-the-art, energy-saving structures and a historic pond with two resident swans. Access to extraordinary faculty, a historical campus setting and an extremely high job-placement rating are the reasons our alumni rate us as a smart life choice.