Reports To: Associate Provost for Institutional Assessment
Position Summary: The Data Coordinator and Office Assistant will provide support specifically in assessment and accreditation matters, as well as data and general office support. This position will have a dotted line to the Operations Coordinator, Office of the Provost for duties that directly support the general office.
Working with Campus Labs (or other related software): storing, organizing and managing data.
Assisting with database design and development, keeping databases up to date, managing database access, security/integrity and backup procedures, archiving data.
Designing maintenance procedures and putting them into operation.
Ensuring that Campus Labs meet user requirements.
Liaising with programmers, applications/operational staff, IT project managers and other technical staff.
Implementing security measures.
Defining objectives through consultation with staff at all levels.
Writing reports, documentation and operating manuals.
Testing and modifying databases to ensure that they operate reliably.
Providing user training, support and feedback.
Maintaining all (full-time and adjunct) faculty credential records.
Handling administrative requests and queries from Associate Provost.
Contributing to team effort by accomplishing related results as needed.
Assisting in the preparation of regularly scheduled reports.
Booking travel arrangements, reconciling, and submitting expense reports.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Other duties as assigned.
Personal commitment to the University’s mission of Christian higher education.
Computer experience in Microsoft Office, Word and Excel for the purpose of scheduling, word processing, spreadsheets, presentations, and electronic mail. Experience with Campus Labs, Ellucian Colleague or similar software desired but not required.
The ability to deal effectively and communicate with a variety of individuals from the University and outside constituencies.
Excellent oral, written, and interpersonal communication skills and the ability to handle sensitive and confidential information.
A positive, congenial personality.
Experience in managing office or similar experience.
Highly organized, with high attention to detail.
The ability to anticipate the needs of the offices and proactively address those needs.
Able to work non-traditional hours, including evenings and weekends.
Able to discuss financial aid and scholarships with prospective students and families.
Able to travel as assigned, and to transport and set up recruiting displays and related materials.
Comfortable traveling throughout country via airports and vehicles.
Adaptable and flexible, able to prioritize and respond effectively to multiple demands.
Computer literacy in Microsoft Word, Excel, Outlook, and databases needed.
Possess an aptitude for working with general office equipment: phone (voicemail), computers (e-mail, Internet), and copiers.
Valid IL driver’s license and clean driving record.
Effective Date: November 2019
NOTE: Nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.