Are you looking to take the next step in your career in a role that broadens your perspective in higher education? Do you enjoy helping people and persevering through challenges to find a resolution? Are you detailed-oriented and have strong project follow-through? Do you excel at communicating with diverse audiences? Apply to join us as the MBA & Doctoral Programs Coordinator.
Reporting to the Director for Community Standards & Administration and supporting the Executive Director, this role will provide support on critical projects and program-wide initiatives. In this role, you will facilitate general business management needs, support program communications, and manage event logistics. This role is part of the Program Administration team that supports other groups within MBA so you will gain exposure to finance, HR, data, technology, and communications efforts. Flexibility in assignments and priorities is critical, as this role is varied and priorities can shift quickly.
What you'll do: Assist Executive Director
Manage calendar and scheduling for Executive Director (top priority for this role)
Prepare/assist with PowerPoint presentations and general communications
Coordinate travel arrangements and reimbursements
Work closely with members of the MBA & Doctoral Leadership team on scheduling and projects related to department-wide efforts or special initiatives
Organize logistics for MBA & Doctoral events that help promote morale and team efforts, such as cleaning days, new hire lunches, retreats, all-staff meetings etc.
Manage the MBA & Doctoral email inbox, responding to or triaging messages as appropriate
Assist the MBA Communications & Marketing team with projects and logistics
Support operational efforts, serving as a key point person to HBS Operations for general building maintenance or tracking
Take meeting notes and help prepare reports for Community Standards and other meetings requiring discretion and judgment
Order office and kitchen supplies, as needed
Business Management & Human Resources
Manage arrivals, departures, and moves, partnering with HBS IT and Operations; maintain related documentation such as directories, organizational charts, listeservs, and the staff handbook
Solicit and compile weekly MBA & Doctoral staff newsletter; review data analytics and recommend improvements for the staff communication strategy
Support hiring and time approval efforts for students and contingent labor; serve as an expert on PeopleSoft and day to day needs for our managed services provider
Manage emergency and compliance tracking and process, ensuring annual review of emergency contact tracking, security compliance, and updated process documents on shared site; during emergencies (e.g. snowstorms) lead coordination of housing and other necessary logistics
Manage the morale budget under the direction of the Business Manager; coordinate related staff relations efforts such as recognition of milestones, celebratory moments, or outreach in difficult times
Coordinate MBA Program Administration team activities (e.g., weekly meeting invitations and agendas, holiday events/lunches)
Prepare operating fund vendor invoices with billing code for HBS finance office
Why you'll love this job:
You can take advantage of having a view across the MBA & Doctoral programs – you'll get to know everyone
Join a group of talented staff and faculty colleagues committed to excellence in the delivery of our mission to Educate Leaders Who Make A Difference In The World
Grow your career here – be exposed to the inner workings of a world-renowned business school and develop your skills and experience
Competitive salary & benefits as well as a commitment to sustainable work-life integration
Experience a truly impressive degree of operational excellence
Excited about this role? We look forward to learning more about you and considering your candidacy!
Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
Cover Letter is Required.
Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.
Harvard Business School will not offer visa sponsorship for this opportunity.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ plus years of higher education, executive support, customer service, events delivery, project management, or related experience.
Who you are:
Flexible and ready to dive in no matter how big or small the task; able to prioritize and shift between projects in a fast-paced and ever-changing environment
Energized by building positive, empowering relationships and working with multiple groups – a demonstrated ability to effectively work with a variety of different teams is essential
Details are your thing; you are on top of logistics, communications, and scheduling (even when it gets tricky)
Interested in learning how to leverage all available resources (people, systems, technology, facilities) to enhance the staff experience
Thrive in a high-need-to-know environment where transparency is strongly valued, but also understand and use discretion when working with confidential and sensitive information
Exhilarated rather than frustrated when navigating through ambiguity
Committed to working on a team that is collaborative
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51076BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.