1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Prior experience in resident, fellow or medical student education administration, and prior experience providing high-level administrative support in an academic environment preferred. Prior experience handling expense reimbursements. MedHub Experience Preferred.
Preferred Education, Experience and Skills: Prior experience in resident, fellow or medical student education administration, and prior experience providing high-level administrative support in an academic environment preferred. Prior experience handling expense reimbursements. MedHub Experience Preferred.
Required Skill/ability 5: Ability and willingness to take the lead on projects, apply critical thinking to advance projects and work with multiple stakeholders involved in projects. Excellent attendance record as attested by references.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: High level of oral and written communication skills. Demonstrated ability drafting letters and other written materials. Ability to format, proofread and edit various documents. Provide writing sample upon request.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Pediatric Fellowship Coordinator
Required Skill/ability 1: Excellent interpersonal skills, attention to detail and ability to manage demands from multiple sources in a fast-paced, high-volume environment. Ability to prioritize and multi-task without direction. Strong customer service skills and professional demeanor. Willingness to cross-cover other administrative staff in the Office of Education as needed.
Required Skill/ability 4: Demonstrated ability with advanced administrative skills, including managing complicated schedules, calendars, coordinating travel and meetings, organizing events and all logistics associated with events and projects.
Required Skill/ability 2: Intermediate computer proficiency, specifically proven ability with Microsoft Office Suite including intermediate proficiency with Word, Excel, PowerPoint and Outlook. Ability to learn new IT systems, software programs, maintain databases, spreadsheets and project management tools.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 59046BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.