This position reports to Earl Bell, chief financial officer. Along with your resume, please submit a cover letter addressed to Earl that outlines your specific interest in the position and related skills/experiences. Your cover letter will be used to evaluate your writing ability - an essential skill for this position.
We are looking for an administrative specialist to support the chief financial officer (CFO) and his portfolio (business and finance; facilities; IT; and Media Center). You will provide executive level support to the CFO and perform financial responsibilities (accounts payable/receivable, purchasing, expense reporting, timekeeping/payroll).
Administer and coordinate different projects across the CFO's portfolio
Research, extract, and analyze data and prepare reports and presentations
Document workflows, policies, and resources
Provide proactive and comprehensive support to the CFO including calendar management, meeting support, file management, travel arrangements, credit card reconciliation
Create financial reports, run Business Objects queries to extract financial data, and monitor financial accounts
Process financial transactions including supplier payments by purchase orders, vouchers, PeoplePay or by credit card; additional pay requests; bank deposits, etc.
Assist with expense reporting for faculty and staff
Place purchase orders and special supply orders; maintain inventory for general office supplies
Manage timesheet process and resolve payroll issues
Communicate policies and procedure to staff as needed and ensure compliance with policies
*Note that characteristic duties and responsibilities may change over time to reflect the evolving needs and priorities of business and finance department.
Bachelor's degree or an equivalent combination of education and experience
Five or more years experience in administrative and project management roles
Some finance experience
Project management software experience
In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits.
Please note: Relocation assistance is not provided for this position.
Who We Are
Taubman College promotes the public good by engaging a diverse constituency in purpose-driven learning and research addressing the built environment. Consistently named among the best architecture and planning schools in the country, the college prepares graduates to lead the professions, organizations, and institutions that shape our world at every scale. Investments in digital and material making, new master’s degrees, and enhanced facilities have made the college a leading site of advanced work, particularly in robotics, fabrication, and material systems. Capacity-building in community engagement, pipeline programs, and justice initiatives has made Taubman College a leader in promoting equity. Faculty fellowships and research grants have cultivated a robust experimental design culture. Through interdisciplinary work with field-leading units at one of the world’s greatest public research universities, Taubman College faculty and students are prototyping a better future.
Commitment to Diversity, Equity, and Inclusion
Taubman College affirms the principles of diversity, equity, and inclusion (DEI) as we organize resources and priorities that align with our values. We seek to have a diverse group of persons at all levels of the college - students, faculty, staff, and administrators - including persons of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We strive to create a community of mutual respect and trust, a community in which every and all members and their respective backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination. Learn more about Taubman College’s DEI efforts.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 181345
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.