The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Financial Administrative Coordinator
Job Profile Title
Financial Administrative Coordinator
Job Description Summary
LDC Financial Administrative Coordinator will provide Linguistic Data Consortium (LDC) with administrative and financial support to insure efficient and timely daily operations.
The LDC Business Office Coordinator will provide Linguistic Data Consortium (LDC) with administrative and financial support to insure efficient and timely daily operations. This position will coordinate, monitor and process all transactions related to LDC Business office activities including hiring hourly-paid staff and processing weekly payroll; purchasing and accounts payable (purchase orders, procard transactions, travel arrangements and reimbursements, IDS forms, journal entries, UPS charges, etc.) and track and reconcile deliveries and vendor-related issues.
Other Duties include:
*Will act as liaison and track interactions with LDC landlord and SAS physical plant officials and act as the main contact for all physical plant issue, as well as telecom, furniture, and security access to the suite.
*Maintain account transaction files and coordinate monthly reconciliation process and reporting. Manage conference room schedule and plan LDC-wide events and meetings.
*Manage petty-cash. Compile and update LDC and Business Office Policy manual; interpret policies to LDC staff.
*Provide direct support to the Business Administrator and Grants Coordinator.
*Update current lists, files, and other documentation. Maintain office/kitchen supplies inventory and office equipment.
*Supervise work-study students and manage front office staffing.
*Provide cross-coverage for the Business Office activities as needed. Manage other short and long term projects as assigned.
A high school diploma and 5 years of experience, or equivalent combination of education and experience, is required. BA/BS preferred. 3-5 years
experience in a university business office environment is preferred; experience with Penn financial systems (BEN, UMIS, CONCUR, oracle-based applications) as well as intermediate skills in Microsoft office are preferred. Familiarity with grants and contracts rules and regulations preferred. Excellent interpersonal communication and time management skills are required. Successful candidate must be highly motivated, goal oriented, attentive to detail and have a strong work ethic. Strong project-management skills and proven ability to prioritize, set and meet deadlines are required. Ability to work with a diverse set of staff in a very fast-paced environment and the ability to handle confidential information are required.
Job Location - City, State
Department / School
School of Arts and Sciences
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00013608
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.