Supports essential functions of the Sawyer Library by processing interlibrary loans and other document delivery items; maintaining the journal and newspaper collection; handling the Poetry Center and Library Instruction Room booking requests; and assisting in the provision of the library's electronic resources and digital assets.
Primary Duties/ Responsibilities:
Creating, retrieving and updating interlibrary loan requests both in OCLC WorldShare ILL online format and occasionally on paper ALA forms, fax, or email.
Returning ILL requests for material that Suffolk University libraries own or have legal access to.
Providing service to other libraries requesting materials.
Verifying the Sawyer Library's holdings. Searching interlibrary loan requests in the on-line catalog to establish that they are available for loan. Requests for books or periodicals that are unavailable must be promptly refused.
Searching and retrieving books, periodicals, or microtexts from the collections.
Checking out books and copying articles. Checking out books to the interlibrary loan account using the Sierra Interface local library system.
Packaging, addressing, and delivering to the outgoing mail area or truck delivery bin books and photocopied articles.
Emailing PDF, Fax, Ariel, or Odyssey appropriate loan non-returnable copies to requesting libraries.
Process renewal requests, if asked, and when appropriate. Notifying users of overdues and recalls of ILL material. Sending overdue and other email notices to our users.
Updating record in the WorldShare ILL system when borrowed materials are returned to the Sawyer Library and package and returning these materials to the lending library.
Maintaining accurate records and statistics of interlibrary loan transactions both on paper request forms and through electronic files and compile and maintaining usage statistics and IFM reports.
Maintaining an Access database of our borrow requests and running reports yearly to find journal article orders that trigger copyright compliance royalty fees. Processing those payments through Copyright Clearance Center.
Maintaining holdings records for the journal, newspaper and microform subscriptions using the Sierra integrated library system
Shelving all periodicals when they are received and maintain accurate and neat shelving
Claiming non-receipts from vendors and follow up on claims on a regular basis
Maintaining the reference volumes workflow as need: remove and processing superseded volumes from the Reference shelves when a new edition is received
Preparing monographs and periodicals for binding, order replacements for missing issues, and processing bindery shipments
Removing older issues from shelves, change records when necessary and discarding issues in accordance with departmental policies and schedules
Maintaining equipment (microform readers/printers/computers) in good working order, including performing basic maintenance and request repair services as necessary
Assisting users in finding periodical issues and microforms and in the use of equipment (microform readers/printers/computers, typewriters)
Retrieving and sorting mail on a daily basis
Other duties as assigned:
Works with offices across campus to book the valuable meeting space in the Poetry Center for Suffolk University affiliates
Handling booking reservations, communications with facilities and media services, unlocking/locking doors, etc.
Working with faculty and librarians to book library instruction sessions, assists with wayfinding as needed.
Internal Number: oZHCbfwd
About Suffolk University
Located right in the heart of downtown Boston, Suffolk University gives its students unparalleled access to the city and all it offers.Our college green is the Boston Common. We are steps from dozens of historic sites like the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus' Boston and Suffolk blend together. That means our students have incredible access to a wealth of opportunities, whether it's museums and restaurants or internships and co-ops. At the same time, we also take pride in being a personal, student-centered school, where faculty and administrators know students by name. We take the time to recognize each student's promise, figure out what makes him or her tick, and build important mentoring relationships.As we have done since our founding, we strive for one thing at Suffolk: give students the tools they need to be successful, smart, and satisfied at whatever they choose to do.