Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Division of Physician Scientists. This position is for the Medical School Campus.
Position specializes in project management for a broad range of activities supporting the Division of Physician Scientist operational management. Key responsibilities include assisting with the management of: annual progress report, data tracking and evaluation activities, human subjects database, as well as assigned meetings and events throughout the year.
PRIMARY DUTIES AND RESPONSIBILITIES:
Data Tracking and Management
Manages data tracking and evaluation of the activities of all scholars and mentors
With guidance from the Director and the administrative team, works to maintain the tracking and evaluation objectives of the division and to assist in the evaluation of research objectives integral to each scholar’s success; assists Director in understanding and evaluating processes related to evaluation established milestones and program requirements
Assists with analyzing program-level data for annual progress reports
Tracks publications, contacting/educating members regarding adherence to policies, maintaining a tracking database, and developing reports
Assists in the updating of the division’s website and social networking platforms
Develops and maintains human subjects protocol, and related records for sample collections to support the Interesting Patient Study (TIPS) program
Assist the Program Director with the following:
Selection and Interview Process - coordinates electronic application submission, reviewer assignments, and review sessions; manages submission data and application scoring; manages all travel and transportation for scholars and Selection Committee members
Annual and Recurring Events – organizes location and schedule assigned events; invites scholars, mentors and guests; plans and develops agendas for meetings
Annual Progress Report – develops schedule and deadlines, monitors deliverables from Scholars, and coordinates and verifies collection and compilation of various report components for submission
Monitoring Scholars’ activities and progress, including mentoring sessions
Assists with development of agendas and preparation of minutes for executive council meetings to help execute assignments in prescribed schedules/timelines
Manages the division’s website
Marketing and Communications
Assists the Director in the development of marketing and communication plans for the division and orchestrates their execution
Manages assigned sections of the website designed to disseminate information and promote interaction between scholars; assists with support of administrative components such as Scholar recruitment efforts; works with designated representatives from various departments throughout the university to promote the division and its scholars
Maintains tracking documents of activities noted above and provides status reports as required
Documents processes, develops guidelines, and organizes efficient storage and access to data for repeatable administrative processes
Assists with coordination and support of the division’s special events on an as needed basis
Bachelor’s degree with at least 3 years of related experience or a combination of education and experience totaling 7 or more years.
10+ years of administrative coordinator experience.
Advanced knowledge of computer applications; strong analytical and organizational skills with attention to detail; extensive experience with Federal Grant policies and requirements; demonstrated ability to interact with Human Research Protection Office regarding protocol submission and approval, amendments, and maintenance of all records related to protocols; ability to manage multiple priorities and meet deadlines; demonstrated ability and expertise in handling varied aspects of project management; strong critical thinking and problem solving skills; team player who works closely and supportively with all stakeholders, including technical support staff; excellent verbal, written, and interpersonal skills.
The hiring range for this position is $51,293 - $66,685 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.