Reporting to the Associate Director of Alumni Relations, the Assistant Director is responsible for the planning and implementation of activities related to shared interest groups (SIGs), the Alumnae Leadership group and She Opened the Door programs, and will serve as project manager for CU there! events.
Responsibilities include, but are not limited to the following:
Represents the CAA and University Alumni Relations' as the liaison for all Schools as it relates to CU there! and She Opened the Door events, programs, activities and volunteer management.
Responsible for the planning and implementation of the Vice President strategic objectives implementation of all programs related to and the Alumnae Leadership Group and She Opened the Door CAA-related signature CAA programming.
Develops and manages volunteers in order to create robust programming for the Office of Alumni and Development related to She Opened the Door and similar shared interest group activities.
Partners with senior leadership in University Alumni Relations to develop volunteer engagement strategies including the creation of volunteer leadership opportunities, developing potential volunteer pipelines, identify emerging leaders, and strategize with alumni and development colleagues on meaningful engagement opportunities related to SIGs and other CAA-related initiatives.
Partners with development officers to identify new ways of increasing financial support from alumni, routinely identify and qualify alumni prospects for gifts, communicate development-related activities via written contact reports filed in Athena and periodic attendance at development prospect management meetings.
Manages the logistics, execution, and all related project management necessary to successfully plan and execute volunteer engagement and strategy meetings, programming and events, related budgets, scheduling and implementation, and data management for projects.
Foster collaboration between alumni relations and other OAD and School-based partners on projects ensuring proper coordination among faculty, alumni, administrative, and creative offices throughout the University, as well as any necessary coordination with external consultants and/or vendors.
Manage and review internal processes and procedures related to project management, events and programs, planning and execution (to include submitting scopes of works, purchase order requests, complete event intake forms, creating briefings etc.) Suggest areas of improvement as part of the department post-event briefings.
Responsible for creating and giving presentations to University leaders, alumni, donors, and colleagues about their associated programs and the CAA vision, mission and strategy.
Collaborates with freelancers and OAD team members to ensure timely execution of major projects.
Complete other projects as assigned in order to meet the needs of the Department.
Bachelor's degree with 2-3 years of project management experience in consulting or higher education setting. Proficiency in MS Office and working knowledge of desktop publishing required. A valid driver's license and willingness to travel is required. Some night and weekend work will be required.
Prior experience with Athena and Alma 2.0 preferred. Experience working with volunteer leaders and key stakeholders preferred. Prior knowledge of the Columbia University community, the CAA, and various University entities preferred. Demonstrated ability to strategize, implement, and build constituency programs and activities, along with a talent for influencing without authority preferred.
Excellent communication and interpersonal skills, together with the ability to work in a collaborative and professional manner with colleagues, alumni, development partners, various internal and external constituents, and the general public. Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines. Strong analytical and critical thinking skills so as to be able to collect and analyze the appropriate data and information to ensure that the programs are regularly measured, assessed, and enhanced. Ability to build strong relationships and identify and develop potential alumni leaders and volunteers. Must be able to complete projects with minimal supervision and recognize the needs and interests of both students and alumni.
Experience managing databases is required. Flexibility is essential. Must have some experience developing innovative programming, managing alumni events and developing new programs, managing and developing alumni volunteer leaders, and providing strategic management for identifying and developing future alumni volunteer leaders.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504817
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.