| Department: Alumni Relations & Development
Salary/Grade: NEX/10 Job Summary: The Program Assistant provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. This position will assist the NAA Programs and Volunteer Engagement team. This team is responsible for educational and recognition programs, such as a Day with Northwestern, Leadership Symposium, the Alumni Medal program, etc., as well as volunteer engagement, primarily working with the NAA’s Board of Directors and other high profile volunteer leader organizations. Specific Responsibilities: Documents & Databases - Prepares documents.
- Proofs for spelling & grammar.
- Enters information into spreadsheets &/or databases.
- Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Website - Coordinates content maintenance of websites &/or blogs.
Accounting - Processes accounts payables &/or receivables.
- Verifies income &/or expense.
- Resolves discrepancies & over/under budget problems.
- Enters, tracks, & maintains documentation & logs of financial transactions.
- Ensures that charges have posted to appropriate accounts.
- Assists with reconciliation of accounts.
- Reviews budget statements.
- Investigates & resolves discrepancies.
- Prepares budget reports & spreadsheets.
Coordination - Coordinates registration & travel.
- Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts - Provides information via phone, e-mail, mail, etc.
- Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Miscellaneous - Performs other duties as assigned.
Minimum Qualifications: - A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.) - Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Competencies: (Skills, knowledge, and abilities.) - Detail-oriented, Problem-solving, project management, time management, written and verbal communication skills
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
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