SALARY RANGE: $102,252.80 - $123,593.60 annually, plus benefits (40-hour workweek)
Employee pays 7% of salary/wage toward CalPERS retirement plan
Under the Contracts Officer’s general direction, this position is responsible for the management of multiple contracts; preparation and facilitation of various competitive and non-competitive procurements and contracts; conducting pre-bid/proposal conferences, selection committee meetings, interviews, negotiations, and price/cost analyses; carrying out established procurement policy and procedures; regular contact with a variety of District staff, vendors, consultants, and contractors; and performs related duties and special projects as assigned.
Collaborates with District staff to develop and implement strategic procurement plans for critical services and equipment needed by the District to carry out our core functions.
Plans, organizes, reviews, and develops necessary documents and contracts for competitive and non-competitive procurements
Ensures compliance with federal, state, local laws and regulations and District procurement policies and guidelines
Prepares and coordinates documentation in preparation for FTA Triennial Audits
Procures rolling stock (buses or ferries) in compliance with FTA regulations
Procures capital equipment and services essential to operations
In coordination with project manager and attorney, negotiates and prepares contracts that are highly complex and sensitive in nature
Maintains complete contract files, ensuring pertinent documents are current and all auditable contract records are included
Consults with District attorneys on contract wording and other legal issues
Works with project manager in the administration of the contract throughout its duration, including developing amendments and change orders, exercising options and contract close-out.
Coordinates and facilitates pre-solicitation conferences and explains requirements and process as needed.
Reviews proposals/bids and requests for additional information and clarification as needed
Coordinates and facilitates selection committee meetings and explains and enforces selection process
Participates in resolving contract disputes
Conducts cost and price analyses for products and services.
Participates in procurement department initiatives and takes lead as assigned for projects
Collaborate with other transit and public agencies to develop cooperative procurements
Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
Performs additional related duties as assigned
Regular and reliable performance and attendance is required
Required Knowledge, Skills and Abilities
Working knowledge of:
Applicable state, federal (Federal Transit Administration Third Party Contracting Guidelines), local laws, rules and regulations governing public agency procurement and contract administration principles, practices, and terminology
Forecast demand, analyze market conditions and sources to develop short and long-term procurement strategies
Interpret and apply District policies and procedures to contract documents
Plan and work on multiple contracts, set priorities and meet critical deadlines with interruptions
Take initiative and exercise sound judgment within established guidelines
Maintain professionalism while under extreme pressure, tight deadlines, or handling difficult situations
Develop and maintain cooperative, effective, productive and tactful working relationships with District staff, attorneys and the general public
Demonstrate strong organizational and analytical skills
Demonstrate excellent oral and written communication skills
Demonstrate proficient use of personal computer and software applicable to the work; and use computerized inventory and purchasing systems
Demonstrate excellent oral and written communication skills
Follow the safety and health rules and safe working practices applicable to the job
Education and/or Experience:
Bachelor's degree in Business or Public Administration or a closely related field; additional position related experience may be substituted on a year per year basis in lieu of degree
Three years' recent full-time position related procurement experience with the responsibility of preparing complex solicitation documents and contracts
Public Agency experience is desirable
Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM) or equivalent certification preferred.
Desirable to possess and maintain a current, valid California driver's license and satisfactory driving record; Position occasionally travels to other District offices and to meetings using District vehicles
Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.
FAILURE TO MEET ANY OF THE REQUIREMENTS STATED BELOW
The District’s primary and official means of application notification is via EMAIL. Thus, applicants are advised to check their email for their application status updates.
THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:
GGBHTD OnlineEmployment Application
Cover Letterdemonstrating applicable work experience
Resumedemonstrating applicable work experience
Supplemental Questionnaire (Attach to your online application)
Evidence of a 4-year college degree or a written statement detailing additional experience in lieu of the education requirement
THE SELECTION PROCESS FOR THIS POSITION may include:
Oral Panel Interview
2nd Round Interview
***The District will invite ONLY those candidates whose qualifications MOST CLOSELY MATCH the position requirements to continue in the selection process.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Golden Gate Bridge Highway and Transportation District to take all personnel actions on the basis of merit and other job-related factors, without regard to race, color, national origin, religion, sex (including pregnancy, childbirth, and related medical conditions), disability: physical or mental, age (40 and older), genetic information, marital status, sexual orientation and identity, medical condition, political affiliation or military status.
Applicants with Disabilities: The Human Resources Department will make reasonable efforts to accommodate applicants with disabilities to complete the Employment Application and in any job-related examination process. If you have special needs, please call (415) 257-4535 (Human Resources).
Internal Number: PS101445
About Golden Gate Bridge Highway & Transportation District
Based in San Francisco, the Golden Gate Bridge, Highway and Transportation District operates the Golden Gate Bridge, and two public transit systems: Golden Gate Transit buses and Golden Gate Ferry. Last year, 38 million vehicles crossed the Golden Gate Bridge and over 9 million customers rode the transit systems.