This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
As a team member of the Office of Research, Sponsored Programs and Grants (ORSPG), the Senior Grant and Contract Analyst position contributes to pre-award administration by continuous customer service as the lead pre-award liaison with Grants Accounting, Faculty Members (PI/PD), Project Managers, Budget Officers, Collaborators, and Sponsoring Agencies on proposal and research administration development.
This position reports directly to the Director of Research Administration. The regular hours for this position are 8:30 AM to 5:00 PM. Hours may vary due to needs of the department.
Works under the general supervision of the Director of Research Administration and Associate Provost for Research.
Assists with pre-award research grant administration in the primary context of federal research awards to universities and not-for-profit institutions, including development and pre-submission review of budgets and related proposal application elements.
Assists Faculty Members (PI/PD) with the preparation of budget spreadsheets and supporting documents, checking for compliance and consistency with other proposal elements, funding agency guidelines, and University regulations.
Assists Faculty Members (PI/PD) with the preparation of ICA (Independent Consultant Agreement) with the preparation of budget spreadsheets and supporting documents, checking for compliance and consistency with other proposal elements, sponsor guidelines, and University regulations.
Responsible for the development and negotiation of subaward agreements and consulting agreements with collaborating research institutions and independent consultants under prime awards.
Responsible for various aspects of pre-award budget and budget narrative development, including checking for consistency with proposal narratives, OMB Circulars, and University regulations.
Generates, revises, and negotiates all new and continuing Federal, State, and Private contracts/subcontracts in which CGU receives grant funding.
Responsible for tracking and monitoring grant proposal, award and subaward files.
Works with Director of Research Administration to develop, monitor, and negotiate policies and procedures for grants and sponsored program contracts.
Serves as Electronic Proposal Systems Administrator for ORSPG.
Assembles electronic proposals via federal and foundation web portals such as Grants.gov and NSF Fastlane and interfaces such as Cayuse424.
Serves as backup to Director of Research Administration with grant functions as needed.
Perform other essential duties and tasks specific to the position.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.
Individual must have a working knowledge of the standard provisions, requirements, and formats of federal research awards to universities and not-for-profit institutions.
Individual must be experienced and skilled in the use of grant proposal and award guidelines for NSF, and NIH and electronic portals including Grants.gov, Fastlane, and eRA Commons.
Individual must have experience in development and pre-submission compliance review of research proposal budgets and justifications using spreadsheets and standard forms such as SF-424, working with multiple documents under tight deadlines.
Individual should have experience in negotiating research subaward agreements with collaborating institutions and consultants.
Individual must have strong analytical and interpersonal skills.
Individual must have good attention to detail.
Individual must have a high level of functionality with spreadsheet calculations.
Individual should be willing to take on related office activities.
Any combination of education and experience equivalent to a bachelor’s degree in accounting, finance, business administration or a related field. At least 3 years of experience in a sponsored programs office or equivalent in a university or similar research environment; at least 2 years of experience in subaward negotiation and development. Extensive experience with spreadsheets and Internet search.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.