Facilities Project Management Specialist 3
Department Description
UC Davis Health (UCDH) is an integrated, academic teaching and research healthcare organization maintaining the historic UC Davis tradition of being guided by public service in all its endeavors. UC Davis Health includes the School of Medicine, the Betty Irene Moore School of Nursing, a 645-bed (Trauma Level 1) acute care hospital, a National Cancer Institute-designated Cancer Center, the M.I.N.D. Institute, and outpatient clinics in communities throughout the Sacramento region. Functioning under the umbrella of the Facilities Planning and Development Division at UC Davis Health, the Facilities Planning Department is responsible for advising and assisting UC Davis Health's leadership with the planning, oversight, and allocation of investments in future and existing capital and space improvements on the UC Davis Health Sacramento Campus. Facilities Planning (in coordination with the UC Davis Main Campus) provides guidance and oversight of UC Davis Health's Capital Improvement Program and capital project approval process; manages and advises upon the allocation of spatial resources and capital and lease investments; provides space utilization assessments and transition planning services; and oversees real property (leased) as tenant representative for UC Davis Health. Job SummaryFinal Filing Date : 12/20/19Salary Range : $2,613.03 to $5,245.21Salary Frequency : Bi-weeklyAppointment Type : CareerPercentage of Time : 100Shift Hour : DayLocation : Facilities Planning, FSSB BuildingCity : SacramentoUnion Representation : NoBenefits Eligible : Yes We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs. THIS IS NOT AN H1- B OPPORTUNITY ResponsibilitiesWorking under the general direction of the Planning Supervisor, the Facilities Project Management Specialist 3 provides project management and technical oversight of major and minor capital improvement projects of medium scope and complexity for owned and un-owned facilities within the UC Davis Health facilities portfolio. Projects have budgets between $35,000 and $20 million in singular or in aggregate. Projects at this level typically include substantial architectural impacts, may require Chancellor approval, and involve the direction of design and engineering professionals. The Project Management Specialist 3 coordinates and directs projects from concept through design and from construction to closeout and may manage elements of larger projects under the oversight and assistance of a higher-level project manager or supervisor. The Project Management Specialist 3 also performs planning duties such as analyzing building space and equipment needs, allocations, cost, and priority; providing technical information and advice on building space needs, and utilization; acting as building space planning and programming liaison; preparing facilities surveys and building capacity analyses; and assisting with capital planning documents; space inventory management; and spatial assignments. Finally, the Project Management Specialist 3 provides support for property management operations helping to oversee offsite UC Davis Health facilities. Activities may include resolving project and maintenance work issues for specific buildings that make up a larger zone, helping to oversee property management activities and/or associated staff, or a combination of both. This may include supervising or overseeing the activities of a team of property management staff, custodians, landscapers, and building maintenance workers. Required Qualifications - An Associate's or Bachelor's Degree from an accredited institution and at least 3 years of experience with project management, design, building/facility systems management, planning, and/or property management along with experience in the management of construction, modifications and the renovation of buildings, facilities and physical plant systems and equipment.
- If no degree, a minimum 6 years of experience successfully managing facility capital and non-capital projects of medium scope and complexity, including direct responsibility for the leadership of project teams and the development and management of overall project budgets and schedules.
- Knowledge of current project and construction cost estimating and experience with industry standard cost estimating. Financial skills to prepare, monitor and manage detailed project budgets, evaluate independent cost estimates, and review and approve payment requests. Strong working knowledge of spreadsheet computer software such as MS Excel.
- Skills to appropriately apply project management practices and procedures to meet the University's building program requirements and objectives.
- Knowledge of commercial landlord/tenant laws and responsibilities as well as basic principles of commercial property or facilities management. Ability to interpret and apply these practices for University lease contracts.
- Construction administration experience to monitor contractor operations for conformance to contract documents and applicable codes, review and negotiate contractor claims, to oversee the work of inspectors and testing agencies and to actively assist project team in the resolution of technical and procedural challenges. Interpersonal skills necessary to represent the University in negotiations with construction personnel and to come to a fair agreement for both parties.
- Political acumen to work in a highly dynamic and challenging environment with changing priorities driven by a large and diverse partner and client base comprised of project managers, senior leaders, physicians, faculty, students, care provider staff, professional staff, patients, patrons of UC Davis Health, landlords, property managers, real estate developers, and more.
Preferred Qualifications - Familiarity with Joint Commission Standards, California and industry building codes and regulations pertaining to hospitals and healthcare facilities, ADA compliance, fire codes, municipal ordinances, university regulations, policies and procedures, including UCOP policies pertaining to lease property.
- Knowledge of hospital functions and general policies and procedures.
- License or Certification to include: Architect, Engineer, General Contractor, PMP, DBIA, Real Estate, Property or Facilities Management Certification, etc.
- Experience working in large-scale government, public works, or a university or school environment.
- Understanding of concepts of desirable spatial relationships for medical and support functions.
- Basic financial and accounting skills to develop and manage project budgets. Knowledge of construction sequences and practices to prepare and/or review project schedules.
- Knowledge of project constructability and skills to anticipate problems in implementation of design. Ability to recommend alternate approaches to eliminate such problems.
- Oral and written communication skills with an ability to deal effectively with a broad range of individuals from construction workers to the highest levels of University's management personnel, occasionally under stressful circumstances. Written communication skills to prepare clear, concise and professional reports and correspondence.
- Ability to be a technical resource, advisor and consultant on building space planning, programming, funding and utilization, to senior Health System administrative officers and committees, with the responsibility for assembling and evaluating information and preparing reports with respect to building space allocation standards and utilization.
- Ability to independently perform program evaluation studies and financial feasibility analyses.
- Skill in organizing and prioritizing assignments to complete work in a timely and efficient manner, particularly when there are changes in workload or assignments due to pressures of deadline and heavy workload.
Special RequirementsThis position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment. EEOThe University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=2809&PostingSeq=1
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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