The Administrative Assistant to the Director of Development, Campaign and Strategic Projects contributes to the success of the San Francisco Symphony’s fundraising efforts by assisting in the overall operations of donor relation management and engagement programs. This role reports directly to the Director of Development and will support the Development team by assisting in the organization and management of committee meetings, supporting the Revenue & Advancement leadership and events team, and aiding in the project management of the community engagement and education initiatives that directly affect the Development department.
Support the Director of Development
Coordinate and schedule meetings for the Director of Development
Serve as point person for questions, notifications, and additional Development needs of the President
Assist with travel arrangements for the Director of Development
Support the timely and thoughtful follow-up efforts following donor cultivation and solicitation meetings
Draft, edit, and send correspondence and various documents as needed
With direction from the Director of Development support Board Committees
Update committee member rosters, contact sheets, email groupings
Development Committee, YO Committee, Education Committee
Coordinate logistics for committee meetings, including calendaring, location booking, invitation and attendance tracking, assembly of materials, and arrangements for catering
Board Effect, committee RSVPs / point of contact for questions by committee members
Work with Portfolio Management Associate and Director of Development on quarterly solicitations to the Board and other prospects as directed by the President and CEO
With direction from the Director of Development support the R&A Events Team
Manage the distribution of all sponsorship wines for Symphony events and activities across all departments.
Provide ‘day-of’ event support as necessary
Support the Advancement Events Team on specific, designated tasks, leading up to events
Assist with the guest bios for specified events
With direction from the Director of Development, support the Development Team and its functions
Coordinate logistics and provide on-site support for small-scale, high-touch, cultivation and stewardship hospitality including ticket redemptions, backstage tours, and dinners
Recognize opportunities and anticipate organizational needs for the Director of Development
Maintain working knowledge of Development-wide events and protocol in order to answer Board, donor, or other inquiries on behalf of the department
Support the team in other special projects as assigned
Provide Support to the Executive Assistant to the Chief Revenue & Advancement Officer
Serve as back-up for Donor Support Line/Support Inbox
Provide team administrative support
Process invoices and check requests
Manage credit cards and Expensify reports for the Development team
Back-up for Development employee reimbursements
Assist with Revenue & Advancement department-wide meetings and events
Minimum one year of experience in development
Bachelor’s degree or equivalent
Superb organizational skills
Excellent interpersonal skills with the ability to work well with all types of people, including board members, donors, volunteers and a diverse group of staff
Excellent written and verbal communication skills
Ability to take initiative and manage multiple projects under deadline pressure in a fast-paced, dynamic environment
Ability to maintain confidentiality and handle situations of a highly sensitive nature
Excellent clerical and computer skills, including advanced proficiency with MS Word, Excel and Outlook
Experience using customer relationship management software
Ability to lift up to 50 lbs.
Working knowledge of Tessitura
Working knowledge of project management software
Experience speaking regularly on the phone in a customer service capacity in an office setting Experience planning and managing events
Experience planning and deploying complex mailings
About San Francisco Symphony
The San Francisco Symphony is widely considered to be among the most artistically adventurous and innovative arts institutions in the U.S. Under the artistic direction of Michael Tilson Thomas since 1995, the Orchestra is a leading presence among American orchestras at home and around the world, celebrated for its artistic excellence, creative performance concepts, active touring, award-winning recordings, and standard-setting education programs. In December 2018, the San Francisco Symphony announced Esa-Pekka Salonen as its Music Director Designate along with a group of eight Collaborative Partners from a variety of cultural realms who collectively form a new artistic leadership model. Salonen will begin his appointment as the SFS’s 12th Music Director in September 2020, at which time Michael Tilson Thomas will become the Orchestra’s first Music Director Laureate, following his remarkable 25-year tenure as Music Director.
The San Francisco Symphony presents more than 220 concerts and presentations annually for an audience of nearly 450,000 in its home of Davies Symphony Hall and through its active national and international touring. A corners...tone of the organization’s mission, the San Francisco Symphony’s education programs are the most extensive offered by any American orchestra today, providing free comprehensive music education to every first- through fifth-grade student in the San Francisco public schools, and serving more than 75,000 children, students, educators, and families annually. The SFS has won such recording awards as France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 15 Grammy Awards. In 2004, the SFS launched the multimedia Keeping Score on PBS-TV and the web. In 2014, the SFS inaugurated SoundBox, a new experimental performance venue and music series located backstage at Davies Symphony Hall. SFS radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country.
Pursuant to the San Francisco Fair Chance Ordinance, the San Francisco Symphony will consider for employment qualified applicants with arrest and conviction records.
The San Francisco Symphony is an Equal Opportunity Employer.