School/Unit Description: Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.
The Health Improvement Program (HIP) is located within the Stanford University's Human Resources department. The Health Improvement Program was established in 1983 and became one of the first university wellness programs, offering health promotion programs to faculty, staff, retires, and family members. As part of the Stanford Enterprise, the Health Improvement Program also provides the employee wellness program for Stanford University, Stanford Health Care and Stanford Children's Health. The Health Improvement Program (HIP) offers programming to 36,000+ Stanford employees.
Position Summary: As the Operations Specialist, Outreach, you will have demonstrated experience in project management and coordination skills, event planning, be highly organized and have the ability to manage complex timelines and multiple projects.If you are someone who is passionate about fostering a culture of wellness and has strong organizational skills, this position will both excite and challenge you.
Your responsibilities will include:
Act on behalf of the supervisor, department manager, in regards to establishing priorities and identifying and resolving problems that are administrative in nature
Promote, and administer a broad-based curriculum of classes for departments and science-based educational events and trainings throughout the Stanford Enterprise that meet business objectives and support cross-functional collaboration across the organization.
Provide direction and content decisions for all outreach and engagement classes promotional materials, emails and website content.
Support to various projects with a mindset to drive quality while being highly organized and also addressing gaps and challenges along the way.
Support the development and dissemination of science-based health and wellness offerings throughout the Stanford Enterprise.
Oversee and perform duties associated with the day-to-day operations of outreach program logistics; solve problems and in consultation with leadership, make decisions that impact the direction of the program.
Execute quality assurance measures through collecting and analyzing participant satisfaction program feedback to determine the quality and effectiveness of curricula design, course content, instructor delivery and participant experience.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Provide programming information to individuals and departmental leaders.
Develop health education content for flyers and brochures.
Promote wellness programs to Stanford Enterprise departments through active, ongoing communications including, but not limited to, email distribution, mail distribution of class flyers, website development and participation in benefits and wellness fairs.
Support the execution of our innovative curriculum of courses and events that range across the spectrum of wellness and well-being for departmental requests, engagement classes and outreach including coordination of facility use and instructor resources, purchasing and maintaining equipment used in classes and quality assurance.
To be successful in this role, you will bring:
Preferrably, a Bachelor's degree in a related field.Minimum high School degree and at least 6 years of related experience or a combination of relevant education and relevant experience.
Experience in event promotion, logistics or programmatic functions
Ability to work both independently and as part of a team.
Excellent verbal and written communication skills.
Excellent interpersonal, time management, and customer service skills.
Excellent organizational skills and attention to detail.
Proven success in following through and completing projects.
Ability to take initiative and ownership of projects.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, sound judgment in making decisions, and innovative and creative problem-solving skills.
Knowledge of Microsoft Office suite and video conferencing platforms. Advanced computer skills and demonstrated experience with office software and email applications.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Relevant subject matter knowledge.
Ability to prioritize, multi-task, and assign work to others.
Ability to constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Human Resources Services, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.