Coordinator, Space and Facilities - 40 Hours - Day Shift - VUMC Expansion & Transition

Coordinator, Space and Facilities

1911360

Your Role : Responsible for day-to-day coordination of the operational and administrative functions for space and facilities projects. Coordinate aspects of space renovation or refurbishment, on behalf of the Adult Enterprise.

KEY RESPONSIBILITIES:

• Project Management of in-house renovations in coordination with Plant Services or Vanderbilt preferred vendors.
• Development of project timeline, facilitation of work orders; prepare, implement, and communicate all plans for movement of clinics to temporary space and/or renovated space.
• Develop and implement move coordinator training and processes by development of the Move Checklist/Tracking Tool.
• Coordinate relocation of existing clinical or administrative workstations by partnering with assigned CWS team members or LAN Managers.
• Monitor available budget and make recommendation for use of allocated budget.
• Develop and defines communication plan for all projects.
• Establish an effective communication plan with project leaders.
• Implement organizational communication regarding project timelines and completion dates, as appropriate.
• Provide input on programs, procedures, etc. for cost containment and space assessment; assist in monitoring budget.
• Assist with marketing efforts related to move projects including signage, patient communication, and referring physician communication.
• Assist with the design and planning of renovations of existing spaces.
• Advise planning staff with regards to preferred equipment types, manufacturers, vendors., etc.
• Facilitate and coordinate physical move of furniture, equipment, carpet, paint, phones, privacy curtains, etc. involving coordination and interaction with multiple vendors.
• Work directly with staff and leadership involved with the move to ensure time frames are achieved and moving materials are prepared.
• Performs troubleshooting decisions on problems as they arise (partners with area leader to make decision regarding replacement of equipment, corrective actions, etc.)
• Evaluate storage and surplus inventory for determination of space allocation and utilization.
• Establish new offices for incoming staff and faculty.