Berkeley Lab's Facilities Division has an opening for an Administrator. In this role you will develop, manage and coordinate a broad comprehensive range of specialized operational, business services and administrative support for Facilities Division Manager, Division Leadership and Personnel.
What You Will Do:
Provide direct day-to-day administrative support to the Facilities Division Director by maintaining calendar and coordination of calls and meetings.
Complete complex travel and travel reimbursements.
Perform as a member of the administrative team that provides direct support of the facilities Division Director, management and personnel, triage a broad range of moderately complex, unique and sometimes sensitive Division issues to meet institutional goals and initiatives on time and budget.
Perform as a member of the administrative and proactively work with Division colleagues to create and/or deploy Division needs.
Perform as a member of the administrative team that represents Division Director and Facilities in administrative matters; serve as a point of contact and resolve issues as appropriate using high level of discretion in confidential information
Coordinate full range of events such as meetings, reviews and trainings.
Process purchase requisitions as requested.
Exercise creative problem solving and critical thinking, initiative, discretion and judgment in triaging unusual or exception situations with minimal supervision in a dynamic, often pressured environment.
Use a high degree of operational/program/project management knowledge and expertise to prepare, organize and refine information for laboratory annual plan, highly complex and high-profile reports, proposals and division web-site. Manages, refines and updates Storm Response Program materials, Mentor program, Diversity and Inclusion Community outreach materials and other division/institutional programs/projects
Perform as member of administrative team to ensure the seamless provision of support services when needs require coordinated services from the Facilities administrative areas and other operational or scientific divisions.
Additional Responsibilities as needed:
Perform special assignments and projects as needed
What Is Required:
Bachelor's degree and related significant experience or combination of education and experience.
A minimum of five years substantial to advanced relevant operational, program management, or administrative knowledge and experience with a broad spectrum of operational and programmatic support services.
Ability to troubleshoot problems of advanced complexity and recommend the appropriate course of action.
Demonstrated administrative experience supporting senior level management, sensitive/confidential items as appropriate and related activities to meet program and business/operational needs.
Effective organizational and planning skills sufficient to independently establish priorities.
Ability to use sound judgment, discretion, and initiative to carry out multiple assignments in a timely manner.
Effective communication and interpersonal skills necessary to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse team environment.
Effective written composition skills necessary to prepare correspondence and administrative reports that are concise, logical, and grammatically correct and experience in editing the work of others.
Intermediate to advanced level computer skills including familiarity with Google applications, databases and systems and websites. Substantial experience with standard office software programs such as MS Office suite; proficient at using email.
Experience coordinating complex calendars and travel arrangements, domestic and foreign in a corporate or laboratory setting.
Demonstrated capability handling multiple, moderately complex to difficult tasks with changing priorities.
Proven experience in project management, strategic/tactical operations and successful execution to meet program/project/initiative goals.
Experience with monitoring budgets and interpreting financial reports for multiple complex projects.
Experience handling sensitive and confidential information with discretion.
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 88921
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.