This is position supports the mission goals and objectives of Oregon Health & Science University and the School of Medicine Office of the Dean. This position is independently responsible for the management of faculty appointments and records for SoM Faculty Affairs. The primary responsibility of this position is to manage faculty affairs records and appointments, in addition to, providing project management support to SoM Faculty Affairs. This position is responsible for working closely with department chairs, faculty, department administrators, staff, and OHSU community partners.
Three years of experience administering or coordinating parts or subsets of a project or program; OR a Bachelors Degree in Business Administration, Management, Public Administration, or a field directly related to the position and at least one year of experience
Demonstrated proficiency in Microsoft products:
Word: document formatting, mail merge, charts, footnotes, etc.
Excel: spreadsheet formatting, data integrity and organization, reports, etc.
Outlook: email, heavy and complex scheduling, group lists, etc.
Access: ability to create databases, forms, and manipulate already existing files
Ability to schedule complex meetings
Ability to type accurately at least 55+ wpm
Skilled in proofreading documents for general clarity, punctuation, grammar, spelling, capitalization, formatting and typing errors
Demonstrated ability to anticipate needs and problems, to prioritize tasks and to handle multiple changing priorities
Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers
Skilled in exercising tact, good judgment, and maintain confidentiality
Ability to be flexible in a constantly changing environment as well as being a change agent
Ability to interact effectively with all levels of the organization
Excellent attention to detail and organizational skills
Excellent interpersonal skills, must be able to communicate effectively and clearly
Ability to self-manage (work independently), while also having the ability to work as part of a team on various assignments, projects and tasks
High level of professionalism and integrity
Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review
Two years of experience with administration or oversight of an on-going project or program
Experience with handling highly confidential, sensitive information
Experience with complex databases and data integrity
Experience with project management
Apply here online. Please be sure to upload a cover letter and Resume or CV.
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
Three years of experience administering or coordinating parts or subsets of a project or program; OR a Bachelors Degree in Business Administration, Management, Public Administration, or a field directly related to the position and at least one year of experience
Demonstrated proficiency in Microsoft products:
Word: document formatting, mail merge, charts, footnotes, etc.
Excel: spreadsheet formatting, data integrity and organization, reports, etc.
Outlook: email, heavy and complex scheduling, group lists, etc.
Access: ability to create databases, forms, and manipulate already existing files
Ability to schedule complex meetings
Ability to type accurately at least 55+ wpm
Skilled in proofreading documents for general clarity, punctuation, grammar, spelling, capitalization, formatting and typing errors
Demonstrated ability to anticipate needs and problems, to prioritize tasks and to handle multiple changing priorities
Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers
Skilled in exercising tact, good judgment, and maintain confidentiality
Ability to be flexible in a constantly changing environment as well as being a change agent
Ability to interact effectively with all levels of the organization
Excellent attention to detail and organizational skills
Excellent interpersonal skills, must be able to communicate effectively and clearly
Ability to self-manage (work independently), while also having the ability to work as part of a team on various assignments, projects and tasks
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm
